Purchasing Agent I, II, III

Job Description

Job Description

Position Title: Purchasing Agent I, II, III

Work Location: Chesapeake, VA - In Office
FLSA Status: Full-Time, Non-Exempt
REQ#26_030505

Summary of duties – The Purchasing Agent has direct responsibility for executing purchasing activities for such commodities as hardware items, electrical parts, electronic components, mechanical assemblies, sub-assemblies, chemicals, and services. Requires a background in supply chain purchasing. Must have expertise in developing, improving, and executing purchasing management processes for continental US and international requirements. This includes experience in requirement forecasting, planning, purchasing, shipping and delivery, and customer service.

Specific description of duties:

• Directs and coordinates activities of personnel engaged in purchasing and distributing materials, equipment, and supplies.
• Plans, organizes, directs, and controls activities related to the purchasing function, from intent to purchase through delivery to customer.
• Manages the purchase order process and complies with all public law requirements as well as corporate policies and procedures, import/export regulations, and employs sound business practices.
• Follows FAR/DFARS guidelines to process and evaluate vendor quotations. Uses appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service objectives are met.
• Evaluates and determines bid awards for procurements within the established purchasing authority.
• Negotiates or supervises the negotiation of complex requests for equipment, supplies, and services from suppliers and subcontractors.
• Coordinates with logistics department to ensure receipt of proper supplies. Investigates and expedites delinquent purchase order deliveries.
• Takes corrective action with quality control personnel, customers, and vendors on defective or unacceptable goods or services.
• Reviews purchase order file and documentation for completeness and correctness for procurements above the established purchasing authority. Coordinates with the corporate purchasing manager for processing the award.
• Executes purchasing activities for such commodities as hardware items, electrical parts, electronic components, mechanical assemblies, subassemblies, chemicals and for services. Responsible for acquiring OEM repairs, parts, and services. Analyzes assigned purchase requisitions and applies purchasing strategies to select suppliers and identify leveraging opportunities.
• Applies understanding of the procurement process, responsibilities, and ethical standards necessary for US Government, commercial and international material, and services procurements. Follows FAR/DFAR guidelines to process and evaluate vendor quotations. Utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service objectives are met.
• Develops and maintains suppliers that provide best value, high quality products and services while maintaining the highest code of ethics and conduct.
• Works with internal customers to ensure specifications and statements of work for materials and services are appropriate for the tasks or products required.
• Prepares negotiation plans and conducts effective negotiations. Interfaces with internal customers to ensure quality, delivery and cost performance are met. Supports supplier management activities.
• Overtime may be required but not guaranteed.
• Occasional travel outside the local area may be required.
• Knowledge of Costpoint an advantage but not required.
• Knowledge of Microsoft Office required.
• Perform any other assignments or tasks as needed or requested by management to assist in accomplishing the organization’s mission, objectives, and goals.

Education/Specialized Training:

Level I:

• HS diploma or GED may be required depending on varying contract stipulations.
• 0 - 3 years of experience related to Government contracting/ purchasing experience.
• Strong written and verbal communication skills, well-developed interpersonal skills, effective negotiation skills.
• Basic understanding of Federal Acquisition Regulations, contract law, price and cost analysis techniques required.

Level II:

• High School diploma or GED mandatory
• Associate degree and/or 4-8 years of experience related to Government contracting/ purchasing.
• Strong written and verbal communication skills, well-developed interpersonal skills, effective negotiation skills.
• Basic understanding of Federal Acquisition Regulations, contract law, price and cost analysis techniques required.

Level III:

• High School diploma or GED mandatory
• Associate degree and/or 8-15 years of experience related to Government contracting/ purchasing.
• Strong written and verbal communication skills, well-developed interpersonal skills, effective negotiation skills.
• Basic understanding of Federal Acquisition Regulations, contract law, price and cost analysis techniques required.

Security Clearance:

• Clearance up to Secret level may be required.
• US Citizenship required.

Physical/Environmental Job Requirements:

Physical requirements include the following:

• Lifting/moving up to and including 25 pounds

Company Overview:
Prism Maritime is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 350 professionals and maintains an ISO 9001-2015 certified Quality Management System.

Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, sex, national origin, ethnic origin, physical or mental disability, veteran status, age, or any other characteristic protected by federal, state, or local laws. U.S. citizenship is required for most positions.

If you need special assistance or an accommodation while seeking employment with us, please email [email protected] or call: 757-460-8800.

To Apply: Visit and click on Careers> Job Openings

All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.