AP & Purchasing Specialist

Position Title: AP / Purchasing Specialist

Location: Purcellville, VA (On-site, 5 days per week)

Assignment Type: Permanent Hire

Compensation: $65,000–$75,000 base salary

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM

Benefits: This position is eligible for Medical, Dental, Vision, and 401(k).

Job Description:

Addison Group is partnering with a well-established organization in the construction industry to identify a detail-oriented AP / Purchasing Specialist to support day-to-day accounting and procurement operations. This role is ideal for someone who thrives in a fast-paced, project-driven environment and enjoys working cross-functionally with project managers, vendors, and internal stakeholders.

The AP / Purchasing Specialist will be responsible for full-cycle accounts payable processing while also supporting purchasing functions, including vendor coordination, purchase order management, and cost tracking.

Key Responsibilities:

• Process full-cycle accounts payable, including invoice coding, matching, approvals, and payment processing.
• Perform three-way match between purchase orders, invoices, and receiving documentation.
• Maintain vendor records, including W-9s and certificates of insurance.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with weekly check runs, ACH payments, and wire transfers.
• Create and manage purchase orders, ensuring accuracy and proper approvals.
• Communicate with vendors regarding pricing, order status, and delivery timelines.
• Support project teams with job cost tracking and expense allocation.
• Maintain organized documentation for audit and compliance purposes.
• Assist with month-end close tasks, including accruals and reporting.

Qualifications:

• 3+ years of experience in accounts payable, purchasing, or a related accounting role.
• Experience working in a construction or project-based environment strongly preferred.
• Strong understanding of three-way matching and job cost allocation.
• Proficiency in Excel and experience working within an ERP or accounting system.
• High attention to detail with strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication skills and ability to work collaboratively across departments.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.

EEO Statement:

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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