Training Site Coordinator

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms.Position OverviewThe Training Site Coordinator serves as the operational and administrative backbone of a Saronic training site, ensuring that training programs are executed efficiently, on schedule, and in alignment with organizational standards.This role is responsible for coordinating logistics, scheduling, resources, and communication across training events, supporting both internal and customer-facing programs. The Training Site Coordinator works closely with the Mission Training Manager, Training Operations Manager, instructors, technicians, and training improvement personnel to enable seamless training delivery.This is not a technical training, instructional design, or engineering role. Instead, it operates at the intersection of planning, logistics, and execution—ensuring that all elements required for successful training are in place and aligned.Core Responsibilities:1. Training Event Planning & SchedulingCoordinate scheduling of training courses across internal and customer programsMaintain training calendars, resource allocation plans, and instructor schedulesEnsure alignment between site-level execution and headquarters training plansTrack course capacity, enrollment, and attendance across training eventsSupport long-range planning in coordination with the Mission Training Manager and Training Operations Manager2. Training Logistics & Site OperationsCoordinate all logistics required for training execution, including classrooms, vessels, equipment access, and materialsEnsure training spaces are prepared, organized, and ready for deliverySupport setup and teardown activities in coordination with Training TechniciansManage on-site flow of training events, including check-in, coordination, and issue escalationMaintain site readiness for concurrent or high-tempo training operations3. Cross-Functional CoordinationServe as the central coordination point between:Mission Training Manager (site leadership)Training Operations Manager (planning and oversight)Lead Instructors (delivery execution)Training Site Technicians (technical readiness)Training Improvement Specialists (quality and standardization)Communicate schedule changes, requirements, and updates across stakeholdersEnsure all parties are aligned on training plans, timing, and resource needs4. Administrative Support & ReportingMaintain training records, attendance logs, and completion trackingSupport data entry and reporting within Learning Management Systems (LMS) and internal toolsGenerate reports on training throughput, utilization, and scheduling performanceAssist with documentation of training events, including rosters, schedules, and coordination artifactsSupport audit readiness and compliance documentation as required5. Customer & Participant ExperienceServe as a primary point of contact for trainees during training eventsCoordinate onboarding, check-in, and day-to-day administrative support for participantsEnsure a professional, organized, and high-quality training experienceEscalate issues impacting training delivery or participant experience6. Continuous Improvement & Process SupportCapture lessons learned from training execution and site operationsIdentify inefficiencies in scheduling, logistics, or coordination processesSupport implementation of standardized processes and SOPs across training sitesPartner with Training Improvement Specialists to reinforce consistent execution practices Required Qualifications:1–4 years of experience in operations coordination, logistics, training support, or administrative rolesStrong organizational and time management skills with ability to manage multiple concurrent activitiesExcellent communication skills across technical and non-technical stakeholdersExperience coordinating schedules, resources, or events in a dynamic environmentHigh attention to detail and ability to maintain accurate records and documentationProficiency with Microsoft Office tools (Excel, Outlook, Word, PowerPoint)Preferred Qualifications:Experience supporting training programs, field operations, or customer-facing eventsFamiliarity with Learning Management Systems (LMS)Experience in defense, maritime, or regulated environmentsExperience working in fast-paced, operational or startup environmentsRole Context at SaronicTraining at Saronic includes multiple specialized roles:Mission Training Manager – leads site operations, strategy, and execution of training programs Training Improvement Specialist – ensures instructional quality, standardization, and alignment with approved content Training Site Technician – ensures technical readiness of systems, equipment, and training environments The Training Site Coordinator complements these roles by owning planning, logistics, and administrative execution—ensuring that training programs run smoothly without owning technical systems, curriculum development, or instructional delivery.TravelMinimal to moderate travel (0–20%) depending on training site needs and cross-site coordination requirements.Physical Demands:Prolonged periods of sitting at a desk and working on a computer.Manual dexterity to operate a computer keyboard, mouse, and other office equipment.Occasional lifting and carrying of materials up to 25 pounds.Ability to move between office, classroom, and waterfront training environmentsBenefits:Medical Insurance: Comprehensive health insurance plans covering a range of servicesSaronic pays 100% of the premium for employees and 80% for dependentsDental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision careSaronic pays 100% of the premium under the basic plan for employees and 80% for dependentsTime Off: Generous PTO and HolidaysParental Leave: Paid maternity and paternity leave to support new parentsCompetitive Salary: Industry-standard salaries with opportunities for performance-based bonusesRetirement Plan: 401(k) plan with company matchStock Options: Equity options to give employees a stake in the company’s successLife and Disability Insurance: Basic life insurance and short- and long-term disability coveragePet Insurance: Discounted pet insurance options including 24/7 Telehealth helplineAdditional Perks: Free lunch benefit and unlimited free drinks and snacks in the office Saronic CCPA Notice for Candidates and California Employees If this role is based in the United States, it requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3).Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We are also committed to providing