Administrative Assistant 4 (Child Welfare-Monroe Region)
About this Job
Department MISSION
DCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.
Department VISION
We care for the well-being and safety of Louisianas people.
Department VALUES
Treating all people with dignity compassion and respect while providing services with integrity.
This position is located in the Monroe Region Child Welfare department in Monroe LA. This position serves as the personal and confidential Administrative Assistant to the DCFS Area Director of Child Welfare Services for the Monroe Region. The selected candidate will perform a variety of administrative functions.
If you are driven collaborative and ready to make an impact this could be the opportunity for you!
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPTENCIES:- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Demonstrating Accountability: The ability to accept ownership for your actions behaviors performance and decisions.
- Focusing on Customers: The ability to serve the needs of those who support and/ or rely on the services provided.
- Acting with Ethics and Integrity: The ability to be consistent honest and a trustworthy steward of State resources.
- Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
- Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Adapting to Change: The ability to adjust plans expectations and behaviors in response to change.
- Solving Problems: The ability to discover solutions to problems.
- Following Policies and Procedures:The ability to comply with policies and procedures of the organization as
well as State Civil Service rules and all applicable federal and state laws.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here .
Job Duties and Other Information
Job Duties:
- Collects and prepares monthly reports such as Overtime FMLA Work plans budget
- Develop and maintain a tracking/monitoring system for the timely submission of reports and documents.
- Obtain fingerprints for interns
- Compose and type routine correspondence
- Attend staff meetings
- Provide administrative support to Child Welfare managers and local office staff throughout the region
- Serve as contact person for IT Support State Police work orders and technical equipment
- Performs related duties as assigned.
Work Schedule: Typically work hours are 8:00 am to 4:30 pm Monday Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in this application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For information you can contact:
DCFS is an Equal Opportunity Employer and Louisiana is a State as a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.
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