Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join our team in Mount Jackson, Virginia. This position supports day-to-day payables operations by ensuring invoices are reviewed, recorded, and paid accurately while maintaining strong vendor communication. The ideal candidate brings solid attention to detail, sound organizational skills, and the ability to manage deadlines in a busy accounting environment.

Responsibilities:
• Process incoming vendor invoices each day, confirming completeness and entering payment data accurately into the accounting system.
• Assign expenses to the correct general ledger accounts to support accurate financial reporting and cost tracking.
• Compare invoices with purchase orders and receiving documentation, then coordinate with purchasing, supply, or warehouse teams to resolve any differences.
• Release invoices for payment after required approvals are obtained and outstanding issues have been addressed in line with company guidelines.
• Prepare payment batches that may include checks, electronic payments, and wire transfers while meeting scheduled deadlines.
• Maintain orderly accounts payable records and documentation so information is easy to retrieve for reporting and audit needs.
• Monitor freight-related charges and help track associated costs for outbound shipments and specialty transportation expenses.
• Communicate with vendors in a thorough and attentive manner, addressing questions promptly and helping preserve positive working relationships.
• Reconcile vendor statements and selected balance sheet accounts each month, researching discrepancies and correcting payment variances as needed.
• Assist with month-end activities and audit support by compiling accrual information, preparing reports, and supplying requested documentation.• High school diploma required; additional education in accounting, finance, or a related field is preferred.
• At least 3 years of experience in accounts payable or a closely related accounting function.
• Working knowledge of invoice processing, basic bookkeeping concepts, and accounts payable controls.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to stay organized, manage detailed work accurately, and meet time-sensitive financial deadlines.
• Strong verbal and written communication skills with a customer-focused approach to internal and external interactions.
• Comfortable adapting to shifting priorities in a fast-paced environment while remaining dependable and self-directed.
• Experience with S2K, AS400, or similar accounting and information systems is strongly preferred.