Purchasing Agent/Accounts Payable Manager

Job Description

Job Description

If you have a heart for service and people then this is your opportunity to join a great organization who cares about our citizens and employees.

Campbell County is now accepting applications for the position of Purchasing Agent/AP Manager.

This is a full-time position with full benefits and VRS retirement. The starting salary for this position is between $60-63,500 dependent on experience and qualifications.

This position's primary duties are Purchasing related. However, you will also manage some other programs including Accounts Payable. Please see the following duties for more detail.

This position will perform with excellence, the following tasks, including but not limited to:

• Develops and maintains a strong knowledge of the Virginia Public Procurement Act (VPPA), along with the State Procurement website eVA. Stays up-to-date through trainings and research;
• Must have strong knowledge of purchasing principles, methods, and practices;
• Researches, solicits, and evaluates competitive prices, quality, and product information for the purchase of County goods and services;
• Works closely with departments to develop and prepare complex Bid, RFP, and formal quote documents for the purchase of equipment, supplies, professional services, insurance, etc.
• Researches and prepares a wide variety of specifications, maintains boilerplate, policies and procedures in accordance with VPPA while maintaining contract renewals;
• Responsible for proper advertising and receipt of Bids, RFPs and formal quotes in accordance with the VPPA;
• Oversees the maintenance and control of County credit card usage, and ensures proper documentation is received;
• Manages the issuance of purchase orders through the County financial software;
• Acts as County Risk Manager - prepares insurance bids, coordinates risk and insurance program to report claims and update schedules;
• Assists HR with onboarding of new employees by maintaining the DMV monitor list and fuel management system, including monthly department invoicing;
• Manages Accounts Payable function and oversees timesheet of assigned staff;
• Works closely with vendors and County departments to solve varied problems related to receipts, quality, quantity, billing, and shipment of goods and services in a timely manner;
• Updates and maintains the Management Services Portal page;
• Secures and maintains the copier and mail machine leases, prepares journal entry to reimburse the postage reserve account quarterly;
• Manages County Fleet Program through the state EZFleet program - maintains inventory, processes titling and insurance invoicing-related records for County vehicles, equipment and real property;
• Coordinates and manages the sale of all surplus property through Govdeals.com, ensuring compliance with VPPA rules and regulations;
• Responsible for maintaining all purchasing records according to the Library of Virginia and long-term storage of solicitation documents for audit;
• Furnishes price increase/decrease forecasts for goods, services, and insurance for budgeting purposes;
• Prepares monthly long-distance phone billing for all departments, and prepares journal entry;
• Performs other duties as assigned or required based on the needs of the department.

Qualifications:

• Bachelor’s Degree strongly desired;
• 4 years of related experience or equivalent combination of education and training;
• Desired:
  • VAGP/NIGP Procurement Certification or completion of VAGP/NIGP sponsored procurement classes;
  • Two years of supervisory experience;
• Valid Virginia Drivers’ License;
• Completion of National Incident Management System (IS-100 and IS- 700) within 90 days of employment.

Core Skill Sets:

• A broad general knowledge of local government department functions;
• The ability to read, understand, and analyze relatively complex descriptions and comparative features of proposed purchases;
• Professional knowledge of purchasing functions and skills in bid specifications and document preparation; Ability to work well with vendors and other County Managers and Department Heads;
• Must possess excellent and strong communications skills with the ability to be clear and concise; ability to negotiate competitive purchases and to exercise confidentiality;
• Must be able to effectively and efficiently organize, prioritize, and meet deadlines;
• General knowledge of contracts and legal terminology;
• General understanding and ability to utilize the County’s adopted software platform.