Service Projects Coordinator

Job Description

Job Description

Company Overview:

Moore's Electrical & Mechanical is a 100% employee‑owned (ESOP) commercial and industrial HVAC/R, Plumbing, and Electrical services company serving Virginia and North Carolina since 1985. Our mission is to build people as well as buildings-doing all things with a servant's heart and leaving a positive, lasting impact. We vision employees to say Moore's is the best place they've ever worked, our customers to receive the best service they've ever had, and our communities to be strengthened by our work. Our values-Execute, Protect, Improve, and Character-drive every job we do.

The Role:

The Project Coordinator position serves as an essential part of our Service Projects team within our Service Department. This role provides administrative support for the Project Managers, Project Executives, Field Technicians, and the Department Manager to ensure successful execution of projects. The ideal candidate combines strong organizational and problem-solving skills with the ability to manage multiple tasks, align resources, and navigate challenges. By maintaining seamless coordination and clear communication, the Projects Coordinator plays a critical role in upholding our commitment to excellence and customer satisfaction.

Responsibilities:

• Maintain scheduling of the technicians and communicate with the area service dispatcher.
• Responsible for issuance of purchase orders to technicians and project managers.
• Responsible for setting up projects within ERP software, enter project budgets, enter schedule of values, enter budget revisions for change orders, clean up committed costs, close projects.
• Obtain permits, prepare submittal packages, coordinate onsite inspections, comply with contract specifications for proper approvals, e.g., Bonding.
• Review and verify A/P invoices against purchase orders and prepare for approval. When there is discrepancy with Purchase order, communicate with vendor & PM to resolve and get credit issued.
• Prepare timecards for approval and entry into payroll system.
• Prepare all Time & Material billings by job. Reconcile job cost reports and edit for accuracy and completeness.
• Billings - Coordinate with Project Managers to assure billings are accurate and timely and issue all necessary paperwork.

Qualifications:

• High school diploma/GED
• Proficient computer skills, with experience using Microsoft Excel.
• Experience in project coordination or a related field.
• Experience with ERP systems or accounting is a plus.
• Exceptional interpersonal and communication abilities.
• Strong organizational and time management skills with the ability to prioritize and multi-task.
• Ability to work independently without direct supervision.

We Offer:

• $18 - $23/hr. based on experience, qualifications, and skills.
• Health, Dental, & Vision Insurance - PPO and HSA Plans available.
• Employee Stock Ownership Plan - We are 100% employee owned!
• Annual Profit-Sharing Bonus.
• 401(k) with company match.
• Paid Vacation Time
• Paid Maternal & Paternal Leave
• Safety incentives and awards - Earn extra PTO for being safe!
• Paid holidays include New Year's Day, Good Friday, Memorial Day, 4th of July, Labor Day, Thanksgiving, Black Friday, and Christmas.

Moore's is an equal opportunity employer.

Drug screen and background checks will be performed. Moore's policy requires a clean drug screen (including marijuana) and approved criminal background check results in order to become a Moore's partner. Also, some roles require a clean driving record in order to drive a company vehicle.