Project Support Assistant II

Project Support Assistant II

JOB-10044348

Anticipated Start Date

09/08/2025

Location

Overland Park, KS

Type of Employment

Contract-to-Hire

Employer Info

Our client is an employee-owned engineering, procurement, consulting, and construction company with a 100-year legacy of creating a better world for humanity today, and for generations to come.

Job Summary

Our client is currently seeking for a Project Support Assistant II. You will provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Job Description

• Completes complex filing activities such as assigning file numbers, action items, and distribution
• for project file system.
• Creates expense reports for project team members. Is coordinator of project communications.
• Frequently interacts with upper management on related project issues, as well as external clients.
• May maintain personal calendar for project manager.
• Performs scanning and electronic filing.
• Answers phones
• Greets and directs visitors.
• Assembles documents (reproduction and collation)
• Performs word processing and data entry.
• Orders office supplies
• Maintains project calendar.
• Arranges project-related meetings, travel and/or events.
• Generates or distributes ad hoc reports using various business systems and databases to
• internal project team
• Generates simple documents, such as letters and memos.
• Generates more complex documents, such as spreadsheets and presentations.
• May coordinate collection of timesheets.
• May route and track invoices.
• May verify accuracy of invoices prior to approval.
• Performs other general clerical duties as needed.
• Individual contributor with no subordinates

Skills Required

• Intermediate spreadsheet and word processing skills needed.
• 5+ years relevant experience preferred.
• must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred
• Preferred Skills:
  • Intermediate MS Word skills
  • Intermediate MS Excel and PowerPoint skills
  • Intermediate MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Systems
  • Time Reporting Policies and Procedures
  • PeopleSoft and Blueprint Basic Users
  • Telephony and Web conferencing
  • Electronic Repository Systems
  • Travel Systems
  • Financial Information Systems/Business Reporting System.

Education/Training/Certifications

• High School Diploma or equivalent preferred.

Additional Requirements

• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
• US Citizenship required for this role.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.