Voting Equipment Assistant Manager (Administrative Assistant IV)

Job Announcement

Serves as the assistant manager for all voting equipment management and logistics in Fairfax County, the largest voting jurisdiction in Virginia and one of the 30 largest voting jurisdictions in the United States. Under the supervision of the Voting Equipment and Logistics Manager, plays a pivotal role in ensuring the testing, maintenance, security, and delivery of more than 1,300 ballot scanners and ballot marking devices for use at 281 early voting and election day polling places. The assistant manager is required to travel to different work locations using their own form of transportation. The ideal candidate will bring a blend of administrative acumen, logistics experience, and an understanding of general election procedures. You will work with a team of more than 50 voting equipment technicians at our office and at our warehouse to maintain and calibrate voting equipment, manage inventory, and coordinate the deployment and storage of equipment. You will be very involved in per-election Logic and Accuracy testing and repairs, developing security plans, and keeping detailed records of all maintenance and operations activities. This opportunity is perfect for an individual who thrives in a fast-paced, dynamic work environment and is dedicated to upholding the integrity and smooth operation of the voting process in Virginia. With your commitment, expertise, and diligent work, you will become an indispensable member of our Voting Equipment and Logistics division, contributing significantly to the democratic process and making a positive impact in the community. Job responsibilities include:

• Work regularly at both our main office and at our warehouse.
• Assist in managing, inspecting, testing, and repairing county voting equipment.
• Help develop and maintain security and logistical plans for the movement and storage of voting equipment.
• Serve as a point-of-contact with voting system vendors and other Fairfax County agencies.
• Help supervise seasonal employees involved in programming, testing, and repairing equipment.
• Keep detailed records of equipment inspections, maintenance, and repairs.
• Use election software to analyze data and generate reports.
• Ensure the timely delivery and return of voting equipment and supplies from all polling places.
• Develop procedures to efficiently handle election night logistics and recover unreturned items.
• Prepare essential forms, signs, general supplies, and other materials.
• Use Airtable database software to help manage, monitor, and evaluate all aspects of voting equipment operations.
• Maintain a thorough understanding of voting system infrastructure and election-specific computer systems and equipment.

Employment Standards

MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s). CERTIFICATES AND LICENSES REQUIRED:

• Must be a registered voter in the state of Virginia or be able to become one within 30 days of employment.

• Experience in an election office and with the election process.
• Experience managing voting equipment or working in a voting equipment warehouse.
• Experience working in a state or county elections office.
• Experience as an election officer (poll worker) at a polling place.
• Experience in supervising and managing temporary staff or poll workers.
• Experience coordinating deliveries to places.
• Excellent organizational and coordination skills.
• Proficiency in Microsoft Excel and Word.
• Ability to develop strategic and contingency plans.