Administrative Assistant

(

About Us:

Join Keymont Community Management (KCM), where professional growth meets a positive and supportive work environment. As a leading community management firm, KCM is dedicated to providing quality service through an experienced and knowledgeable team. Our unique policies, up-to-date financial and management reports, and emphasis on training and leadership skills set us apart in the industry.

• Core Values and Mission Statement: At KCM, our mission is to deliver exceptional service to our clients by maintaining a skilled and professional management team. Our core values revolve around fostering a positive and collaborative work culture, encouraging innovation, and providing ongoing learning and skill development opportunities.
• Work Culture: KCM embraces a collaborative and innovative work culture through an open-door policy, a mentoring program, and a flexible, friendly family environment. We believe in listening to our team members and promoting a positive, supportive workplace for everyone.
• Why KCM?Consider a career at KCM if you seek a professional, learning-centric environment. We value candidates who are eager to learn, communicate effectively, and prioritize customer service. GHCM invests in ongoing education, training, and mentoring, paying for all education costs to support career growth and advancement opportunities.
• Employee Feedback and Communication: KCM maintains an open line of communication through regular training, meetings, and an open-door policy. We encourage employee feedback and believe in transparent and frequent communication.
• Diversity, Equity, and Inclusion: KCM is committed to diversity, equity, and inclusion in the workplace. We foster a diverse and inclusive environment and value the contributions of every team member.
• Perks and Benefits: KCM stands out with unique perks and benefits, such as the full coverage of manager education, including CAI. We prioritize work-life balance through flexible work arrangements, including work-from-home options and flexible hours.
• Community Involvement: While we currently support charities, KCM is actively working to develop a more robust community involvement program to give back to our communities.
• Success Stories: Many KCM employees have successfully advanced in their careers, with examples of receptionists reaching senior-level positions. Our commitment to professional development and training has empowered numerous success stories within our team.

If you are a professional seeking a dynamic career with opportunities for growth, learning, and a supportive work environment, KCM welcomes you. Join us and be a part of our journey to excellence in community management.

About the Role:
Job Title: Administrative Assistant to Residential Manager
Reports to: Residential Manager
Location: The Eclipse Condominium
Employment Type: Full Time
Schedule: M-F 9:00 am-6:00 pm

Position Summary:
We are seeking a detail-oriented and organized Administrative Assistant to provide direct support to the Residential Manager in ensuring the smooth day-to-day operations of our residential facility/program/property. This role requires excellent communication, administrative, and time-management skills to assist in handling resident relations, documentation, scheduling, and coordination of services.

Responsibilities:
• Provide administrative support to the Residential Manager, including calendar management, meeting coordination, and communications.
• Maintain resident files and records in compliance with company policies and regulatory standards.
• Handle incoming calls, emails, and visitor inquiries in a professional and courteous manner.
• Coordinate with maintenance, housekeeping, or support staff to ensure timely resolution of resident issues or facility needs.
• Track and order office and facility supplies; manage vendor communications as directed.
• Maintain confidentiality of resident information at all times.
• Perform general office duties such as filing, data entry, scanning, and mailing.

Qualifications:
• High school diploma or equivalent required.
• 2+ years of administrative experience, preferably in a residential, or property management setting.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and maintain professionalism under pressure.
• Sensitivity to the needs and privacy of residents.
Working Conditions:
• Office-based with regular interaction in residential areas.
• May occasionally require evenings/weekends depending on resident needs or events- with proper notice given.