Legal Assistant

Job Description

Job Description

This is a full-time, in-office position where you will be a critical member of our legal team. The ideal candidate can manage multiple projects with varying deadlines, communicate effectively with clients and internal staff, and prioritize attorney requests. You'll manage multiple demands at once, so knowing what matters most - and acting on it - is essential.

Benefits:

• Generous vacation and sick time
• Health and dental insurance with company contribution
• Retirement plan with company match
• Short-term disability
• 11 federal holidays paid during office closures
• 1 week office closure during December/January holidays

$18 - $22 hourly

Case Preparation & Client Support

• Case Management: Assist in preparing and filing diverse family-based and business-based immigration petitions (including H-1B, PERM, VAWA, and DACA).
• Documentation: Organize and review client documents for accuracy, drafting cover letters, forms, and supporting affidavits for government submission.
• File Maintenance: Manage electronic and physical case files, including processing government receipts, tracking incoming notices from agencies, and updating case statuses.

Communication & Client Interaction

• Client Relations: Serve as a primary point of contact for clients to gather documents, answer inquiries, and provide bilingual support.
• Intake & Coordination: Assist with new client onboarding by gathering initial information, identifying case needs, and briefing attorneys meetings and follow-ups.

Administrative & Office Support

• Deadline Tracking: Monitor and calendar critical immigration deadlines, RFE response dates, and legal staff appointments.
• Legal Research & Prep: Conduct basic legal research and support attorneys with interview preparation and consultation notes.
• Process Compliance: Stay updated on immigration laws and firm policies to ensure compliance and best practices.

Technology & Compliance

• Systems Management: Utilize firm software to track cases, update databases, and ensure the accuracy of all digital notes.
• Confidentiality: Maintain strict compliance with government and firm policies regarding client confidentiality and document retention.

Position Requirements:

• Must be tech-savvy with the ability to manage multiple databases.
• Professional, client-focused, and compassionate attitude.
• Strong organizational and time management skills.
• Ability to work independently while completing assignments with set deadlines.
• Exceptional writing, grammar, and communication skills.
• Strong attention to detail and care in handling confidential information.

Preferred Qualifications:

• Bilingual (Spanish/English).
• Immigration Law.
• Previous experience with Monday.com and GoHighLevel databases.

We are the premier immigration law firm in Hampton Roads and have been helping families and businesses for over 25 years.

Gardner & Mendoza is more than a legal practice; it is an energizing catalyst for positive transformation in the realm of immigration law. Our entrepreneurial spirit and tight-knit team ethos drive our exemplary legal services, delivered with a personal touch.

Our firm stands tall on a foundation of core values: Respect, Integrity, Authenticity, Compassion, Teamwork, Success, and Connection. At Gardner & Mendoza, you'll find warmth and openness in our workplace culture, promoting a harmonious and effective environment that translates to success for clients—and for our team as a whole.

At Gardner & Mendoza, your work is more than a job—it's a calling that resonates deeply, where every achievement contributes to a larger story of community and possibility.