Undergraduate Academic Affairs Coordinator

Department: Col of Engineering and Computing

Classification: Administrative Faculty

Job Category: Administrative or Professional Faculty

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE 40 hrs/wk)

Location: Fairfax VA

Workplace Type: Hybrid Eligible

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The College of Engineering and Computing (CEC) Office of Undergraduate Studies provides proactive CEC-wide leadership supervision guidance and accountability for CEC undergraduate studies. The Office works as a bridge for undergraduate studies between CEC department-level responsibilities and university-level responsibilities with regard to academic policy student recruitment and admissions academic advising oversight and conflict resolution and program development and management.

About the Position:

Reporting to the Associate Dean for Undergraduate Programs the Undergraduate Academic Affairs Coordinator uses independent judgment and decision making to provide administrative managerial and technical support across the breadth of CEC undergraduate academic affairs.

Responsibilities:

Manages Academic Affairs for CEC Undergraduates

• Interprets creates and researches university and college rules regulations policies and procedures as needed to appropriately deal with student situations;
• Advises Chairs Program Directors Advisors and students on academic policy issues;
• Makes decisions on academic policy appeals submitted to the Office of Undergraduate Studies;
• Obtains manages and critically reviews student data as it related to exceptions to policies and academic progress;
• Devises systems to track identified student populations for assessment interventions and accreditation Manages student academic terminations;
• Advises CEC faculty on the academic policies relevant to development and implementation of multidisciplinary programs;
• Participates/interacts with other academic unit peers and central administrative offices including but not limited to the Registrar and Student Accounts; and
• Supervises office staff and students as needed.

Retention

• In collaboration with the Associate Dean Director of Advising and CEC Departments implements and oversees retention strategies and processes to improve current student retention and graduation;
• Designs implements and manages meaningful data to proactively advise students and departments about their student populations particularly focused on common barriers to students academic progress;
• Monitors and encourages students who receive an academic warning; and
• Provide avenues of support. Actively cultivates community and positively contribute to an environment of undergraduate student support.

Catalog/Curriculum

• Manages the catalog process for all undergraduate-level curriculum changes departmental and main catalog pages and faculty lists;
• Assists departmental representatives with the curriculum submission process. Reviews and updates narrative portions of the Catalog; and
• Summarizes changes for announcement at Undergraduate Council.

Other Duties

• Supports recruiting orientation and advising efforts within the Office of Undergraduate Studies as needed;
• Administrative:
  • Approves undergraduate academic forms;
  • Meets with students whose issues or problems cannot be resolved at the departmental or program level;
  • Provides students with guidance/referral as appropriate. Provides program information and contributes to presentations at Orientation. Participates in the cultivation and dissemination of information via the Undergraduate Student Newsletter; and
  • Assists as needed with calendar management facilities management and budget.

Required Qualifications:

• Masters degree or equivalent combination of education and experience;
• Relevant experience (generally a minimum of five years) in a higher education student services setting with evidence of increasing responsibility;
• Knowledge of federal student data privacy laws;
• Knowledge of catalog processes academic governance and curricular changes;
• Knowledge of strategies that support student progress and graduation;
• Ability to communication clearly with students staff and administrators;
• Ability to make sound policy-aligned judgments;
• Ability to organize and oversee projects and processes across departments;
• Ability to use data systems and dashboards effectively to interpret complex data identify actionable trends and generate reports;
• Ability to interpret and operationalize academic regulations;
• Ability to manage multiple responsibilities prioritize effectively and develop internal procedures;
• Ability to develop collaborative partnerships with faculty and staff;
• Ability to supervise and mentor staff and student workers;
• Ability to handle data and personal issues with discretion and to maintain integrity in all communications and decisions;
• Skill in demonstrating flexibility when handling change or unexpected issues;
• Excellent computer skills. Required proficiency in Microsoft Office Suite; and
• Ability to learn new software.

Preferred Qualifications:

• Masters degree in higher education administration or a closely related field;
• Overall evidence of increasing responsibilities over their work history;
• Outstanding judgment and personal integrity;
• Ability to analyze and synthesize relevant policies and procedures and apply them accordingly;
• Ability to prioritize workload and develop internal procedures. Must be able to collect and analyze data and generate reports;
• Ability to independently interpret policies and procedures within delegated authority. Must demonstrate familiarity with FERPA and VA State Laws;
• Excellent interpersonal verbal and written communication skills;
• Excellent teamwork and supervisory skills; and
• Excellent computer skills. Required proficiency in Microsoft Office Suite. Preferred experience with Banner Microstrategy CourseLeaf and Salesforce. Aptitude to learn new software.

Instructions to Applicants:

For full consideration applicants must apply for Undergraduate Academic Affairs Coordinator at and submit the online application to include three professional references with contact information and provide a Cover Letter/Letter of Intent CV and Transcript (Optional) for review.

Posting Open Date: November 18 2025

For Full Consideration Apply by: December 8 2025

Open Until Filled: Yes

Mason Engineering: A Force for Innovation in the Heart of Northern Virginias Technology Corridor!

About the College:

The College of Engineering and Computing (CEC) at George Mason University is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education the CEC will have more than 11000 students in fall 2025. The college has 34 undergraduate masters and doctoral degree programs including several first-in-the-nation offerings. Of its 326 instructional faculty 100 are tenured 64 are tenure-track 100 are term faculty and 62 are research faculty. As part of a nationally ranked research university CEC research teams expended $83.7 million in sponsored research awards in the past year and had projects with over $66.8 million in awards. The college stands out for its leading research in areas such as artificial intelligence data analytics engineering cybersecurity engineering biomedical imaging and devices healthcare autonomous systems 5G/Next G communications systems architectures computational biomedicine advanced materials and manufacturing sustainable infrastructure and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.

About the University and the Region:

George Mason University is the largest and most diverse public research university in Virginia with an enrollment of more than 40000 students studying in over 200-degree programs. Mason is an innovative entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax Arlington and Prince William County. Its proximity to Washington D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system.

About the Future:

In conjunction with Amazons decision to establish a second headquarters in Northern Virginia the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. As a result Mason has committed to accelerating its plans to grow its capacity in computing and high-tech fields. Among the universitys exciting initiatives are the launch of the Institute for Digital Innovationa university think tank and incubator to serve the digital economyand the expansion of Mason Square home to its Arlington 2025 Fuse a new 355000 square foot building will open to students faculty and research teams. This net-zero facility will house the Institute for Digital Innovation state-of-the-art classrooms labs and collaborative spaces. It will also include retail space and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the universitys already leading national position in computing and related areas.

Required Experience:

IC