Proposal Operations Manager

The Proposal Operations Manager will lead multi-disciplinary teams by applying iterative development techniques to develop technical, management, past performance, and personnel content for various response types including White Papers, Requests for Information (RFIs), Requests for Proposal (RFPs), GWAC/IDIQ Task Orders, and strategic opportunities.

The Proposal Operations Manager is the architect of A3T’s growth engine, responsible for building a scalable 'Proposal Factory' that sustains a high-tempo output of multiple high-quality, 100% compliant submissions per month. This is a high-impact 'Player-Coach' role requiring a balance of strategic infrastructure building (as needed) and hands-on content development to hit the company’s annual submission target.

Standard Task Responsibilities :

• Manage the proposal lifecycle from pre-RFP activities through final production, submission, and closeout.
• Perform detailed analyses of RFPs, RFQs, RFIs, and Sources Sought requirements to create compliance matrices, production schedules, outlines, and responses.
• Partners with Business Development, Capture Managers, Technical PMs, Solution Architects, and account leaders to advance the proposal response approach.
• Administer and lead formal proposal reviews (Pink, Red, and Gold teams), incorporating feedback from technical experts and senior leadership.
• Ensures the effective application of iterative proposal development techniques in support of the maturation of proposal sections.
• Performs and ensures 100% compliance with all solicitation instructions, editing, and zero-defect production. and maintain strict version control via SharePoint/Teams or similar repositories.
• Lead final production, including desktop publishing, graphics integration, quality control, and proposal submission.

Core Responsibilities :

• Maintain corporate knowledge databases, including past performance, resumes, and project citations.
• Establish and manage company’s internal proposal systems, including the integration of AI-enabled drafting tools and SharePoint-based repositories to achieve a 30–40% gain in production efficiency.".
• Serve as the primary author and lead for Management, Administrative, and Past Performance volumes.
• Coordinate and integrate technical content provided by Subject Matter Experts (SMEs) and/or external partners into a unified, high-scoring narrative/final submission.
• Working with the Team, ensure the execution of the company’s annual/monthly proposal submission goals by managing and submitting multiple concurrent efforts monthly while ensuring zero administrative disqualifications.
• Collaborate with the Capture Manager and BD Team members to translate pre-RFP win themes and customer hot-buttons into compelling, evaluator-friendly prose.
• Direct the activities of external support (e.g., partners, teammates, technical writers) personnel to ensure all inputs align with A3T’s quality standards and submission deadlines.".

Qualifications:

• Minimum BA or equivalent of 8-10 years of federal proposal management related experience with a proven track record in DoD agencies.
• Expertise and Proficiency in MS Word, SharePoint, Teams, desktop publishing, AI proposal tools , Visible Thread, and Adobe Creative Suite for desktop publishing/graphics.
• Ability to apply Shipley-based rigor while maintaining the agility required for a fast-growing tech firm.
• Excellent communication skills with ability to communicate and negotiate with company management, partners and Teams internally and externally.
• Experience writing clear, logical, and persuasive responses in a variety of technical and non-technical documents
• Ability to work in a fast paced, team environment and adaptable to changing priorities
• Experience in cross-functional team management
• Analytical and Critical Thinking Skills Interpersonal and People Skills

Company Overview

Agil3 Technology Solutions LLC ("A3T") is a Northern Virginia based, ISO 9001:2018, ISO 20000 & ISO 27001 Certified, 8a, Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A recent recipient of the prestigious Washington Technology TOP 50 (ranking #9, and on the list for last 4 years!), A3T is experiencing industry leading recognition and growth. In addition to the CEO’s recognition as an “All-Star Entrepreneur”, A3T is recognized by Inc Magazine as one of the fastest growing companies in the country, by Vet 50 as Fastest Growing Veteran-Owned Businesses, and is featured in CyberSecurity Ventures / Cybercrime Magazine! “As a go-to Women-Owned Cybersecurity company in US and internationally”. As part of our growth, we are looking for YOU to join our growing team.

A3T offers excellent benefits to enhance the work-life balance, including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Tuition and Professional Development Assistance
• Parking/Travel Reimbursement (metropolitan areas)