Accounts Payable & Administrative Specialist

Job Description

Job Description

Position Title : Accounts Payable & Administrative Specialist

Company: Tributer Resort/Cutalong/Reef Capital

Salary : $50,000-$65,000

Location: Cutalong at Tributer Resort; Mineral, VA

About Reef Capital:

Reef is a Utah-based vertically integrated investment and development firm founded in 2005. Reef's team is currently involved in some of the most prominent development transactions in Utah and other targeted geographies across the United States.

Built on two decades of success, our investment approach combines proven expertise with purposeful innovation. Reef's team has completed more than 500 transactions across all lines of business. In addition to our real estate investment strategy, Reef and/or affiliates own and operate various businesses that add significant long-term value to its projects. We have grown rapidly, growing from about 25 employees to well over 350, with managed assets on behalf of over 750 institutional and individual partners worldwide.

With the motto "Expect the Best," Reef's most prominent developments include Black Desert Resort, a $2 billion luxury resort in Ivins, Utah; Marcella, a luxury private golf community in Park City, Utah; Tributer Resort, Virginia's newest premier private lakeside golf destination; Cornerstone Club, a 5,000-acre residential community, private club, and resort in Telluride, Colorado; Sweetens Cove, a renowned and evolving golf destination nestled in the Tennessee Valley; and the restoration of the historic Coco Palms Resort in Wailua, on the island of Kauai, Hawaii.

At Reef, our mission is to recruit, develop, and retain entrepreneurial individuals who desire to build and create something long-lasting and meaningful. Our business enables bright, committed people to work in high-performing teams within an environment that allows each person to achieve their professional objectives. Reef values a strong culture dedicated to the health and well-being of our employees.

About Cutalong at Tributer Resort:

Located in Mineral, Virginia, Tributer Resort spans 1,000 acres bordering Lake Anna and is poised to become a premier destination in Virginia. The development plan includes over 800 residential entitlements, featuring estate homes and homesites, executive homesites, cottages, villas, townhomes and luxury condominium accommodations. The resort's planned amenities include a spa & wellness center, multiple restaurants, social and conference meeting space and a rich array of resort activities all anchored by the prestigious Cutalong Golf Club.

Position Overview:

Our team at Cutalong at Tributer Resort is looking to add an Accounts Payable & Administrative Specialist who will be responsible for maintaining accurate and up-to-date financial records. This role will work closely with the finance, accounting and development team with duties to include supporting day-to-day financial operations, posting and tracking invoices for multiple entities, assist with cash flow management, ensuring compliance with accounting principles and regulatory requirements.

Responsibilities:

• Post all transactions related to expenses into the designated accounting software.
• Assist with cash forecasting and reporting to ensure proper liquidity and cash
• management for operations and investments.
• Process invoices, track expenses, and ensure proper coding for accurate financial reporting.
• Process and reconcile all contractor payment applications ensuring conditional and unconditional lien release compliance.
• Prepare and submit for approval all bank draws for construction projects.
• Support the tax reporting process by preparing necessary schedules and documents for tax filings, as requested.
• Track and report on financial performance metrics for portfolio companies.
• Help maintain and enforce internal financial controls, ensuring accuracy and compliance with firm policies and regulatory requirements.
• Assist in the preparation of financial documentation and contracts for regulatory filings, audits, and due diligence processes.
• Provide general administrative support to the development team, including organizing documentation and report preparation.
• Assist with ad-hoc financial analysis and project work as required.

Qualifications:

• An Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• 2+ years of bookkeeping or similar AP/AR experience. Construction experience helpful.
• Proficiency in accounting software (e.g., QuickBooks, Xero, NetSuite, or similar) and familiarity with Microsoft Excel and financial modeling tools.
• Strong attention to detail and accuracy in financial reporting.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.

Company Benefits:

• 401(k) Plan with Company Match
• Generous Health Plan with HSA Match
• Flexible Paid Time-off
• Cell Phone Service Allowance
• Discounts at Company-owned Resorts and Golf Courses