Administrative Assistant Biology & Psychology

About Roanoke College

Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society’s most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we’re building on momentum and offering a Roanoke experience for today’s students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner .

Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply.

The Position

Performs broad office and administrative support, providing prompt and professional services to staff, faculty, students and visitors to ensure smooth departmental operations, including supporting faculty in their academic endeavors.

Key Responsibilities :

• Provide a broad range of administrative duties to include greeting guests, preparing documents, maintaining files, copying, scanning, routing mail, and handling phone and email inquiries.
• Manages the physical spaces of the programs by ensuring housekeeping standards, room reservations for meetings and events, placing of work orders, as well as ensuring adequate office supplies, copier maintenance and other office management duties.
• Assist faculty with student academic progression, committee work, research and professional projects. Communicate with and place orders with vendors.
• Track Program finances. Monitor program spending, reconcile credit cards, prepare check requests, process invoices, track grant and restricted spending, and adhere to college fiscal and budgetary guidelines.
• Plan all events and coordinate with catering and other on and off campus partners are needed including faculty meetings, senior reception, award banquets, etc.
• Assists with candidate searches using the college’s applicant tracking system and coordinating the on-campus interview schedule and making lodging and transportation arrangements.
• Assist faculty in the management of student employees to include scheduling, training and timekeeping.
• Coordinate information flow between programs and administration. Maintain program databases.
• Other related duties as requested.

Education, Experience, Skills, and Abilities :

• High school diploma or equivalent with a Bachelor’s degree preferred
• At least three years of general office experience with experience in higher education preferred.
• Strong organizational skills, attention to detail, and the ability to multitask efficiently.
• Excellent interpersonal skills and communication skills.
• The ability to adapt to changing priorities, work under pressure, and navigate complex situations effectively while maintaining a positive attitude.
• Ability to work independently and solve problems using established College policies and procedures.
• Ability to supervise student employees, including training and performance management.
• Must possess proficient computer skills including knowledge of MS Office, with an ability to learn College systems.
• Adheres to high confidentiality standards, maintaining compliance with FERPA.