Administrative Assistant

Job Description

Job Description

Randolph-Macon College invites applications for a full-time Administrative Assistant to provide administrative support to the Physical Plant department. This position is designed as “Essential Personnel” for the College.

Schedule

• Monday – Friday / 7:30am – 4pm

Responsibilities

• Greet visitors, answer the main telephone line to the Physical Plant and direct calls accordingly.
• Manage the work order system: review and assign incoming work orders, close completed work orders timely, set up and run PM works orders, and generate a weekly open work order report.
• Manage the college vehicle pool reservation process and track data for drivers.
• Maintain the key cabinet and log.
• Work with various vendors to ensure proper accommodation in support of college needs.
• Serve as the primary point of contact for sign requests.
• Research and code invoices as back up to the office manager.
• Provide administrative support in various areas to include ordering office supplies and creating purchase orders.
• Track data and provide reports on vandalism, vehicles, equipment, utilities, etc.
• Maintain a database of up-to-date vendor certificates of insurance.
• Assist Physical Plant staff and management as needed. Cross train as back up for Mail Room.

Qualifications

• A high school diploma plus two years of related work experience in an administrative position is required.
• An associate degree (business finance or business admin) or some college is preferred.
• Previous work experience in a college or university setting is a plus.
• Strong administrative and customer service skills.
• Well-developed computer skills utilizing Microsoft Office Suite.
• Well-developed oral and written communication skills.
• Ability to pay close attention to detail in a fast-paced environment.
• Ability to interact successfully with students, co-workers, faculty, staff, vendors/contractors, and senior-level administrative personnel in a professional and courteous manner.
• Must be able to work with minimal supervision and make sound decisions.

Benefits

• Medical/ Dental/ Vision Insurance
• Retirement plan match
• College Tuition Benefits
• Paid Time Off
• Parental Leave
• Life and Disability benefits

The College

Founded in 1830, Randolph-Macon has about 1800 students and is located in Ashland, VA, a residential community 15 miles north of Richmond and 90 miles south of Washington D.C., thereby having all the benefits for its students, faculty and staff of a dynamic metropolitan area which serves as the state capitol. Over 85% of students reside on campus. For more information about the College see

Randolph-Macon College, an Equal Opportunity Employer, believes students learn best in a diverse, inclusive community and is therefore committed to academic excellence through diversity in its faculty, staff, and students. We welcome applications from members of underrepresented populations.

Application

To apply for the position, submit the following documents to in Microsoft Word or PDF format: a current resume, cover letter addressing the position responsibilities and qualifications, and contact information for two professional references to Sharon Jackson, Director of Human Resources. The review and interview process will commence as strong applications are received and the search will remain open until the position is filled.