Assistant Property Manager

Our client is looking for an Assistant Property Manager to join their growing organization.

Our client provides flexible, efficient, and resilient data center solutions to businesses of all sizes. Their growing organization was founded by the pioneer of data center REITs. They have state-of-the-art data center sites located in two Northern Virginia locations, as well as London, Frankfurt, Paris, Milan, and Sao Paulo, and anticipate exponential growth over the next several years both in the US and abroad.

The Assistant Property Manager will work closely with the Property Accountants and Operations Team in providing the highest level of client service, processing purchase orders and invoices, and maintaining the facility and grounds. They shall provide support for the Operations Management and Accounting Teams in the day-to-day operations of a large-scale data center while ensuring that the highest levels of service are maintained.

Responsibilities

• Purchase Orders: Initial review, processing and routing for approval

• Invoice Processing: Initial review, processing, and routing for approval. Follow up and resolution of issues with vendor

• Tax Exempt filings: Sales and Use and Fuel

• Certificates of Insurance (COI): Maintain and ensure all Vendor and Tenant COIs are current and in place

• Contract Administration: Assist in maintaining and ensuring all contracts are current and in place

• Lease Administration: Assist in maintaining and ensuring all obligations are met

• Non-Disclosure Agreements (NDA): Maintain and ensure all Vendor and Tenant NDAs are current and in place

• Service Notices: Send and close out notices for upcoming work at site

• Service Requests: Acknowledge, assign, update and close out all tenant requests

• Organize and file facility related documents

• Conduct routine property inspections to prevent and identify problems and exposures

• Local travel required

Requirements

• Bachelor's degree preferred

• A minimum of 2 years of experience in Commercial and/or Industrial Property Management

• Expertise in popular Microsoft Office suite applications (e.g. Excel, Word, Outlook)

• Familiarity with Accounting software applications

• Very strong organizational skills and attention to detail

• Outstanding written and verbal communication skills and command of the English language

• Ability to maintain excellent vendor and tenant relationships

• Actively solicit feedback to ensure all responsibilities, activities, and deliverables meet expectations

• Ability and willingness to respond to emails and phone calls after hours in the event of an emergency