Executive Assistant

Job Description

Job Description

Description:

Executive Assistant

At Celestar, a B&A Company, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value – not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We’d love for you to join our team!

Job Summary

B&A is looking for an Executive Assistant to join our team in support of the Department of Commerce. In this role, you will have the opportunity to work with a great team while supporting…

Responsibilities

• Performs sensitive and highly visible administrative functions for a single or small group of Senior Executive(s).
• Often the first person corresponded with for the Executive.
• May perform or have access to activities of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures. Administers specialized programs.
• May act as proxy for the executive.
• Administratively prepare, maintain, reconcile, transition and track new and existing digital and paper investigative case/work files.
• Plans and produces executive correspondence, operates general office equipment and is proficient with Office Suite software applications.
• Manages schedule and calendars.
• Assist Department of Commerce Investigations and Threat Management Service (ITMS) staff with administrative preparation involving legal process, case presentation, and/or prosecution.
• Perform and document various specified records checks.
• Coordinate and perform physical, operations, information, and communications security administrative assignments.
• Assist ITMS staff with applicant screening/vetting, personnel in/out processing.
• Prepare and coordinate travel, equipment inventories/maintenance, and assignment preparation/devolution.

Education and Experience

• Associate's degree is required
• Six (6) or more years of related experience

Required Skills

• Demonstrated experience performing secretarial and administrative duties to include planning and producing correspondence, reports, proposals, memos, and other documentation, operating spreadsheet software such as Excel to produce finished documents and poof reading completed documents

Security Clearance

• TS/SCI

More About Celestar, a B&A Company:

Notable Clients
B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.

Benefits and Programs

B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A’s 401(k) plan is available to all employees and includes a company matching contribution.

B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB &A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB &A, and more

At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A’s offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.

EEO is the Law

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 Form to confirm work authorization.