Office Manager

Job Description

Job Description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy, model high standards of ethics to provide a rewarding candidate experience, work hard, have fun, and appreciate the strengths we all bring to the team, and empower our employees to create innovative and trusted results.

We are looking for a dynamic Office Manager to join our team. The Office Manager Lead will provide essential leadership and oversight for daily office operations supporting the Office of the Under Secretary of Defense for Policy (OUSD(P)) . This role requires a proactive, highly organized, and resourceful individual who can ensure efficient management of administrative functions, coordinate records and correspondence, and oversee office security and access processes. The Office Manager Lead will support smooth day-to-day operations across senior-level offices, facilitating critical administrative processes and ensuring alignment with agency standards and procedures.

This position is based onsite daily at one of several high-profile offices across the National Capital Region.

This position is contingent on a government award.

Responsibilities

• Manage and oversee all correspondence and records management tasks for the assigned office, including logging, reviewing, distributing, and monitoring all incoming/outgoing materials and FOIA requests via CATMS.
• Supervise and coordinate daily office operations , serving as a liaison between contractor staff, government leadership, and support teams to maintain consistent and efficient support services.
• Lead scheduling and calendar deconfliction , including daybook assembly, visitor coordination, and resolution of scheduling issues across senior-level offices.
• Facilitate and oversee security-related processes, including building access, information system access, and Common Access Card (CAC) requests.
• Ensure all office operations align with DoD protocols , administrative guidelines, and quality standards.
• Provide direct supervision and coaching to contractor administrative support staff within the assigned portfolio; collaborate with the Program Manager to resolve operational challenges and maintain service continuity.
• Oversee inventory management , office supply ordering, and physical space coordination, ensuring smooth day-to-day operations.
• Support records compliance, disposition schedules, and coordination with the OUSD(P) Executive Secretariat on official records management requirements.

Requirements

• Active DoD Top Secret (TS) clearance with SCI eligibility at time of application is required.
• Bachelor’s degree from an accredited institution is required. In lieu of a bachelor’s degree, eight (8) years of experience providing Executive Administrative Support to senior DoD, military, or federal executives may be substituted.
• Minimum of six (6) years of experience providing Executive Administrative Support to senior leaders in the DoD, military, or federal government.
• Minimum of 3 years of experience managing or leading administrative teams in a DoD or equivalent high-tempo, policy-oriented environment.
• Minimum of 2 years of experience providing executive support within the Office of the Secretary of Defense (OSD) or a military service component is strongly preferred.
• Demonstrated expertise with correspondence/task management systems such as CATMS, TMT, or ETMS2.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint .
• Extensive experience with DoD scheduling , calendar management, and coordination of senior leader engagements.
• Familiarity with DoD travel systems and regulations , including DTS, APACS, and Foreign Clearance Guide compliance.
• Strong understanding of DoD security procedures , including clearance processing and physical access protocols.
• Excellent organizational, communication, and interpersonal skills with the ability to work under pressure and manage shifting priorities.

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $120,000- $150,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the [email protected].