Executive Secretary - Admin Assistant

Job Description

Job Description

Description:

GOH is a small management consulting firm supporting the federal government since 1997 (

GOH is recruiting in anticipation of potential future openings that are subject to final approval and funding. No guarantee of position availability can be made at this time; however, candidate identification and preliminary interviews are being conducted to support timely hiring should authorization be granted.

We are seeking a skilled Executive Secretary to manage high-level administrative affairs and operational workflows for the client, ensuring the organization maintains seamless daily coverage and strategic engagement with internal and external stakeholders.

Duties and Responsibilities:

• Independently coordinate administrative tasks and oversee designated operations to ensure effective document management and office efficiency.
• Develop and complete official correspondence, memos, and policies that demonstrate a mastery of professional grammar and tone.
• Provide subject matter expertise in measuring and assessing social media, web, and other relevant metrics to inform and adjust the client's communication strategy.
• Facilitate and fully coordinate complex interviews, meetings, and panels, maintaining professional communication with external stakeholders and staff.
• Manage the client’s calendar by prioritizing and deconflicting appointments based on mission urgency.
• Ensure all communications and documents comply with federal requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
• Independently maintain and update templates, distribution lists, and operational resources for the client.
• Supervise the entry and formatting of information into databases and tracking systems to produce sophisticated reports and presentations.

• Bachelor’s degree in Communications, Public Relations, Marketing, Data Analytics, or a related field (preferred).
• At least 5 years of professional writing and editing experience, including 3 years drafting official policies and internal/external correspondence.
• Minimum 5 years in project management or administrative coordination within a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Proven ability to communicate with a high degree of professionalism, diplomacy, and tact.

Work Environment: The work environment is a typical federal office setting onsite in Alexandria, VA.

Physical demands: The physical demands of the job include sitting for extended periods, and occasional walking and standing. Must be able to remain in a stationary position (sitting or standing) for 80% of the time. Constantly operates a computer and other office productivity machinery. Must be able to visually inspect and edit high-resolution graphics for extended periods.

Position type and expected hours of work: This is a full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods.

Travel: 20% local and regional travel, with overnight stays necessary

Required education and experience: Bachelor’s degree required

Additional eligibility qualifications: A minimum of 5 years of industry-specific experience required