HR Clerk

Summary: The HR/Admin Clerk is responsible for providing support services to the HR Manger for all HR related functions. As time permits, s/he will provide administrative support to other office managers.

Working Relationship: The HR Clerk works collaboratively with the HR Manager, Production Supervisors and Production Manager to ensure accurate and timely data input for production employees hours worked, hiring, attendance and production incentive tracking and provides support in all aspects of Human Resources, including hiring, onboarding, benefits, and file maintenance. 

Essential Functions: The HR/Admin Clerk reports to the HR Manager and provides support for all HR related functions.

• Processing weekly payroll.
• Ensures integrity and confidentiality of employee data; data is kept up to date.
• Maintains accurate tracking of all hours worked, PTO, holiday pay, incentive, and referral bonuses.
• Assists Manager(s) with recruiting utilizing social media and online tools/platforms; may participate in job fairs.
• Assists Manager(s) with new hire onboarding and employee exits, benefits liaison with external vendors, benefits liaison with employees, special events such as open enrollment, employee recognition, holiday celebrations, etc.
• Generates official internal HR documents such as offer letters, salary/pay adjustments, and warning statements.
• Assists in annual review of policies and makes recommendations for updates.
• Assists in annual employee performance reviews, documents any pay adjustments.
• Supports and assists trainers as needed.
• Actively supports the company Safety Program, assisting Supervisors, Trainers, Safety personnel as needed. 
• All other duties as assigned.
• Make recommendations for improvement and participate in Continuous Improvement initiatives.

Knowledge, Skills & Abilities:

• Ability to manage time and technical skills
• Ability to accurately write reports and procedures
• Ability to effectively present information and respond to questions from groups of managers
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Good communication skills and ability to work in a team-based environment
• Ability to represent the company professionally, by phone and when interacting with employees and the public

Working Conditions: While performing the essential functions of the HR Clerk, the following work environment characteristics and physical demands are representative of those they will encounter:

• Typical office environment
• Must be able to operate PCs and software
• Must be able to operate phone systems

Production Floor

• Can be exposed to hazardous materials, fumes, and dust and may need protective clothing and/or equipment such as eye protection, hearing protection, and/or closed toe shoes.
• Noise level is moderate to loud; hearing protection is required when using powered tools and in designated areas

Qualification and Education Requirements :

• Possess a valid driver’s license
• Clean, neat appearance
• Knowledge of modular home construction a plus
• Above average oral and written communication skills
• High school diploma or equivalent
• 3 years minimum Human Resources experience preferred