Billing & Accounts Coordinator

Defense Holdings, Inc. (DHi)

Location : Hybrid (US)

Employment Type : Full-Time

Department : Finance / Billing

Reports To : Billing Supervisor

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a Billing & Accounts Coordinator to support the billing department in processing invoices, maintaining client records, and ensuring accuracy in financial documentation. The ideal candidate will be highly detail-oriented, analytical, and able to manage various administrative billing functions efficiently.

This role requires strong organizational skills and the ability to communicate with clients and team members effectively.

Key Responsibilities

Billing & Accounts Processing

• Generate, review, and process invoices in a timely manner.
• Ensure accurate billing records and client account updates.
• Handle client inquiries regarding billing issues and resolve discrepancies.

Compliance & Reporting

• Assist in the preparation of billing reports for management review.
• Ensure compliance with financial policies and client contract terms.
• Help with audits and support financial reporting processes.

Cross-Department Coordination

• Collaborate with finance, client services, and operations teams.
• Ensure billing procedures align with company policies and industry standards.

Required Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• 2–4 years of experience in billing, accounts payable, or accounting support.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience in government contracting or defense-related billing.
• Familiarity with billing platforms or CRM systems.

Core Competencies

• Accuracy & Attention to Detail : Ensure accuracy in financial documentation and reporting.
• Communication Skills : Effectively communicate with clients and team members.
• Problem-Solving : Address billing issues and discrepancies proactively.
• Time Management : Handle multiple billing tasks efficiently and meet deadlines.

Work Environment

• Professional office environment (or hybrid/remote if applicable).
• May require occasional travel.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.