25-5016: AP/AR Accountant - Herndon, VA

AP/AR Accountant

Job ID#: 25-5016

Location: Herndon, VA

Who We Are :
Since our inception back in 2006, Navitas has grown to be an industry leader in the digital transformation space, and we’ve served as trusted advisors supporting our client base within the commercial, federal, and state and local markets.

What We Do :
At our very core, we’re a group of problem solvers providing our award-winning technology solutions to drive digital acceleration for our customers! With proven solutions, award-winning technologies, and a team of expert problem solvers, Navitas has consistently empowered customers to use technology as a competitive advantage and deliver cutting-edge transformative solutions.

What You’ll Do :
The accounting system is a critical component of the company’s mission, and the AP/AR Accountant plays a vital role in ensuring its ongoing success. This position requires discretion, independent judgment, and strict adherence to accounting policies and procedures. The ideal candidate will also adapt to new processes and tasks to maintain the integrity and efficiency of the accounting system.
The AP/AR Accountant must follow established policies and procedures, promptly alert their supervisor of any non-compliance, and recommend updates when new processes are introduced. This role demands strong written and verbal communication skills, solid understanding of bookkeeping and mathematics, professionalism, motivation, and exceptional organization.
The individual must be able to work independently to analyze and record financial data in accordance with GAAP and DCAA guidelines, while also collaborating effectively with co-workers, vendors, and customers. The AP/AR Accountant should be detail-oriented, capable of following instructions, and willing to develop proficiency in using the company’s accounting databases.

Responsibilities will include but are not limited to:

• Support the annual audit process by assisting with the collection of requested audit samples for Accounts Receivable (AR) and Accounts Payable (AP).
• Operate company financial software to record, store, and analyze financial data. The Bookkeeper must be able to input, maintain, and retrieve data using Unanet systems, ensuring that all information is accurately collated, maintained, and stored in an organized and efficient manner.
• Perform bookkeeping functions including classifying, recording, and summarizing financial data to support recordkeeping requirements.
• Support timecard maintenance to ensure the accurate transfer of data for processing client invoices and company expenses.
• Maintain financial security by adhering to internal accounting controls.
• Support financial operations by following established accounting policies and procedures and reporting any necessary changes or updates.
• Provide information and assistance by responding to inquiries and requests in a timely and professional manner.
• Perform additional ad hoc duties and analyses related to AR and AP as assigned.
• Obtain data, documentation, and approvals needed to complete assigned task.
• Prepare purchase orders and deposits accurately and on schedule.
• Maintain the accounting system database master file for Accounts Receivable.
• Maintain vendor W-9 forms and the Contract Master File.
• Prepare and maintain internal spreadsheets to track AR/AP data.
• Manage company credit card transactions by analyzing data and receipts; follow up with employees to ensure all expenses are recorded in the finance system before month-end close.
• Prepare 1099-MISC forms for customers, and 1099-INT forms for shareholders.
• Assist with other receivables and payables tasks as assigned.
• Maintain job procedure documents, files, and folders to ensure they remain current.
• Maintain customer contract files and ensure all records are complete and up to date.
• Follow up on outstanding customer invoices to ensure timely collection of receivables.
• Work independently to obtain necessary data, documents, and approvals to complete assigned responsibilities.
• Perform other duties as assigned to support departmental and company objectives.

What You’ll Need :

• Associate degree in Accounting, Bookkeeping, or related field (or equivalent experience).
• 3+ years of bookkeeping or accounting experience (preferably in a small-to-mid-size business or government contracting environment).
• Preferred but not required, 3+ years of experience with Unanet and Microsoft Excel.
• Strong understanding of accounting and bookkeeping principles.
• Excellent attention to detail, accuracy, and organization.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication skills and a dependable work ethic.
• Ability to work independently as well as collaboratively within a team.

Equal Employer/Veterans/Disabled

Navitas Business Consulting is an affirmative action and equal opportunity employer. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Navitas Human Resources.

Navitas is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Navitas.