Conference Support Specialist

Job Responsibilities:

• Pick up catering deliveries in the lobby and set up food as needed for working meals.
• Supervise catering setup for larger events with 75+ attendees, including clean up after meals conclude.
• Catering events are expected 3-4 times per week, including breakfast, lunch, and evening receptions.
• Serve as backup to set up daily coffee service in common areas as needed, including:
• Brewing coffee
• Setting out hot water for tea
• Ice water
• Replenishing during the day as needed
• Visitor count ranges from 5 people to over 200 people daily, with this task expected to be needed 2-3 times per month.
• Assist with setting up conference rooms and modular spaces to support customer meetings, including:
• Setting up 5-foot round tables and chairs for events up to 200 attendees
• Configuring modular spaces with daisy-chained tables
• Setting up registration tables, speaker panel chairs, 6-foot tables, and lecterns as needed
• Maintain accurate inventory of beverage service supplies, including:
• Coffee
• Coffee filters
• Coffee condiments
• Notify the appropriate personnel when inventory is running low.
• Cleanliness and Organization:
• Maintain cleanliness and orderly workspaces, kitchens, and storage rooms.
• Communication:
• Participate in daily calls to discuss meeting setup requirements and ensure seamless execution of events.

Skills:

• 1-2 years of experience in a related field (hospitality, events, or customer service)
• Catering Support:
• Daily Coffee Service:
• Conference Room Setup:
• Inventory Management:

Education/Experience:

• High school diploma