Administrative Assistant

Do you want to be part of a team of caring professionals who create a positive learning environment for kids? Join our Minnick Schools staff to help make a positive impact on the lives of students who have experienced challenges.

Our Administrative Assistant position is primarily responsible for providing administrative support to the school administrator and school staff using knowledge about the functions of the school operations and performing tasks to assure effective day to day operations. You will frequently interact with individuals both internal and external to the agency and be called upon to assist individuals with projects and tasks as assigned.

Compensation And Benefits

• Competitive salary starting at $17.25 per hour
• Health, Dental and Vision Insurance
• Nationwide Pet Insurance, including coverage for reptiles, birds and exotic pets
• 401(k) and 401(k) Matching 
• Employee Assistance Program, including Access to Chaplain Services 
• Educational Assistance Program  
• STD, LTD, Life, and AD&D Insurance
• Generous PTO and Paid Holidays  
• Retention Bonus
• Unlimited Access to Premium Calm App for Staff plus Friends and Family
• Early access to paid wages with Wisely ADP and DailyPay

Minimum Education, Training, Requirements And Prerequisites

• High school diploma or GED and a minimum of 2-years experience in a similar position.
• Minimum of 2 years experience in an educational setting or other human services agency.
• Microsoft Office proficiency and good working knowledge of computer applications including word processing, spreadsheet, database and presentation software.
• Valid Virginia Driver’s License and proof of insurance.
• Satisfactory driving record in compliance with Driver Requirement Policy.
• Access to a personal vehicle.
• Knowledge of business office operations and administrative clerical operations.
• Knowledge of and ability to comply with school licensure regulations and accreditation standards.
• Ability to maintain office and student records, prepare reports and required paperwork according to licensing and agency requirements in a timely manner.
• Schedule: Monday-Friday 8:00AM-4:00PM.

Specific Duties And Responsibilities

Essential Functions: May be required to perform any of the following duties:

• Schedule and maintain calendar of appointments; coordinate meetings, interviews, events and other similar activities assigned by administrator.
• Prepare and distribute business correspondence, meeting minutes, meeting notes, and internal support materials.
• Maintain confidential files noting any missing documents and notifying administration.
• Maintain confidential student records in a timely manner and follow up with school divisions when information from the record is missing.
• Maintain daily student attendance and prepare reports as needed in student database.
• Ensure student billing is correctly processed and submitted on time.
• Accurately prepare school credit card(s) and submit by deadline.
• Receive student applications and ensure delivery to administration upon receipt.
• Maintain office supplies list, purchase inventory and stock office supplies and products.
• Assist the administrator in preparing for the Virginia Department of Education audit and the Virginia Association of Independent Special Education Facilities accreditation visit.
• Process all new hire paperwork within indicated timeframe and ensure new hire is onboarded correctly.
• Respond to employee requests and answer employee questions within the scope of knowledge and responsibility.
• Receive and greet guests and maintain the inside of the building according to established procedures and building upkeep.
• Prepare, sort and distribute mail; order and receive packages and make trips to the post office as needed.
• Perform other related duties as required and assigned.

To give equal employment and advancement opportunities to all people, we make employment decisions at enCircle based on each person’s performance, qualifications, and abilities. EnCircle does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, disability status, genetic information, protected veteran status or any other characteristic protected by law.

As part of the Company’s EEO commitment, we will also provide reasonable accommodations consistent with applicable law. The Company will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of the job unless doing so would cause significant difficulty or expense — i.e., an undue hardship. Similarly, the Company will also make reasonable accommodations to the known limitations of a person related to pregnancy, childbirth or related medical conditions unless the accommodation would impose an undue hardship.

If you seek an accommodation because of a medical condition or impairment, or related to pregnancy, childbirth, or related medical conditions, please notify Human Resources so we can evaluate your request. Please cooperate with the Company as to any information needed so we can assess your request for an accommodation.

As part of our EEO commitment, the Company will also reasonably accommodate an employee whose sincerely held religious belief, practice or observance conflicts with a work rule or requirement unless doing so would impose more than a de minimis cost or burden. Please inform Human Resources if you seek an accommodation based on a religious belief. The Company will not take any adverse action or tolerate any retaliation against a person who requests or uses a reasonable accommodation.

Schedule: Monday-Friday 8:00AM-4:00PM.