Executive Administrative Support Specialist

Montage Marketing Group is seeking an Executive Administrative Support Specialist to join our team and provide onsite administrative support to a federal government agency located in the Washington, DC area. The opportunity involves working with agency leadership to enhance communications with internal and external audiences and stakeholders (e.g., Congress, the news media, state and local governments, other Federal agencies, and research and education communities) in support of its mission and to further demonstrate the benefits of its efforts and value of its impact.

Position Overview:

The Executive Administrative Support Specialist provides high-level administrative and secretarial support to agency leadership, ensuring efficient operations and compliance with agency standards. This role requires exceptional organizational skills, attention to detail, and the ability to manage sensitive information with discretion while upholding the agency's mission and brand integrity.

This position is contingent upon contract award.

Key Responsibilities:

• Draft, edit, and proofread official correspondence, memoranda, and issuances for internal and external distribution in alignment with agency standards.
• Maintain and enforce a style guide consistent with agency branding and communication protocols.
• Draft, review, and edit agency-wide policies, directives, and official documents to ensure clarity, accuracy, and compliance.
• Develop, document, and update standard operating procedures (SOPs) to support administrative efficiency and consistency across agency offices.
• Organize and maintain document libraries and archives for easy retrieval and compliance with federal recordkeeping requirements.
• Accurately enter and update information in agency databases and tracking systems, ensuring data integrity and confidentiality.
• Apply intermediate formatting skills to prepare reports, presentations, and spreadsheets for agency leadership and stakeholders.
• Draft email responses and general correspondence on behalf of agency leadership, ensuring timely and professional communication.
• Ability to obtain Public Trust suitability

Qualifications:

• 5 years' experience in executive-level administrative support within a federal agency or similar environment
• Strong writing, editing, and proofreading skills with attention to detail
• Proficiency in Microsoft Office Suite and federal document management systems
• Knowledge of federal policies, recordkeeping requirements, and communication standards
• Ability to maintain confidentiality and handle sensitive information
• Strong organizational and time-management skills with the ability to manage multiple priorities

Preferred Skills:

• Familiarity with federal agency policies, procedures, and branding guidelines
• Experience drafting agency-wide policies and managing official issuances
• Knowledge of federal style guides and compliance requirements

About Montage Marketing Group

Montage Marketing Group is an award-winning marketing firm focused on making connections—and making a difference. Our people are innovators and co-creators, visionaries, and hard-working change makers. Our purpose is to make connections with people, to get them to stop and think, to feel and act. Proven experts in engagement, outreach, communication, event planning, and experiential design, we're a third party-certified woman business enterprise, and a member of the US Small Business Administration's 8(a) program.

Why Montage?

Because we're a caring team of collaborative creatives—people who care as deeply about each other as we do about our work. We know that true teamwork happens only when each person's voice is valued, each one's contribution is celebrated, and success is always shared. We encourage each team member to realize their full potential. And we invite people to make our agency their pathway to fulfillment.

Montage Marketing Group is an E-Verify company and a Drug-Free Workplace.

Benefits

• Medical
• Dental
• Vision
• 401K Retirement with match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Parental Leave for Birthing & Non-Birthing Parents
• Paid Jury Duty, Bereavement Leave
• Short-Term & Long-Term Disability Insurance
• Group Term Life Insurance
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Accident Insurance
• Critical Illness Insurance
• Cancer Insurance
• Hospital Indemnity Insurance
• LegalShield
• IDShield 
• FinFit Financial Wellness Program
• Working Advantage Discount Program