Business Executive Assistant
- Generate and send invoices for new sales and recurring renewals.
- Proactively follow up with clients on outstanding payments to ensure healthy cash flow.
- Maintain organized records of all billing communications, vendor registration, and payment statuses.
- Research, book, and manage end-to-end travel (flights, hotels, ground transport) for the business dev team.
- Handle registration, booth logistics, and materials shipping for industry trade shows and conferences.
- Reconcile travel expenses and ensure they align with company budgets.
- Act as a professional point of contact for clients regarding administrative and billing inquiries.
- Suggest and implement ways to streamline office operations.
- Assist with research and administrative tasks related to business growth and operations.
- Previous experience with billing, invoicing, or basic accounting is highly preferred.
- A highly organized, systems-oriented professional who excels at managing concurrent workstreams within a fast-paced startup environment.
- Ability to maintain a “firm but polite” approach, navigating past-due accounts with high emotional intelligence to secure payment while strengthening the client relationship.
- Proficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft Excel.
- High level of integrity when handling sensitive financial and company data.
- Competitive Salary
- Stock Option
- Medical, Dental, and Vision Insurance
- 401K
- Paid Vacation
- Ten paid holidays per year
- Friendly and Learning environment
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