Administrative Assistant

The Administrative Assistant – provides critical operational and administrative support to the Administration Manager and plays a key role in ensuring the smooth execution of People & Culture, recruiting, onboarding, compliance, and administrative workflows. This position is highly organized, detail-oriented, and proactive, serving as a primary point of contact for employees and applicants across a growing, multi-unit automotive franchise.

This role is ideal for someone who enjoys supporting people, improving processes, and keeping operations running efficiently in a fast-paced environment.

Key Responsibilities:

· Manage calendars, scheduling, meeting preparation, and department communications

· Maintain files and digital records to audit-ready standards

· Prepare reports, correspondence, and department materials

· Serve as a point of contact for employee and applicant inquiries

· Manage office supplies, equipment tracking, and vendor coordination

· Post jobs, screen resumes, and conduct initial phone screenings

· Coordinate interviews and assist with background checks

· Prepare offer letters and onboarding packets

· Support employee lifecycle administration including onboarding and offboarding

· Assist with payroll-related data entry

· Assist with invoice coding, receipt organization, and statement consolidation for Finance

· Assist with system access, navigation, and troubleshooting

· Coordinate with IT for escalations and improvements

Requirements

·2+ years of administrative, HR support, or office coordination experience

· Strong organizational skills and ability to manage multiple priorities

· Excellent written and verbal communication skills

· Proficiency in Google Workspace and/or Microsoft Office; basic HRIS experience preferred

· Ability to maintain confidentiality and handle sensitive information

· Comfortable supporting high-volume, multi-site operations

Benefits

· Medical, dental, and vision insurance

·100% paid company life insurance

· Paid time off (vacation and holidays)

·401(k) with company match

· Professional development opportunities

· Employee discounts