Graduate Student Services Assistant ECE

Job Description

The ECE Graduate Student Services Assistant provides comprehensive administrative and operational support to the ECE Graduate Student Services Manager Graduate Program Director and Graduate Student Services team. This role supports the full lifecycle of graduate student services including recruiting admissions onboarding advising support and data management. The position requires strong organizational skills attention to detail and the ability to manage multiple processes while providing excellent customer service to prospective and current graduate students faculty and stakeholders.

Required Qualifications

Demonstrated experience managing multiple tasks priorities and deadlines in a fast-paced administrative or customer service environment
Experience using standard office software including Microsoft Office Suite (Word Excel Outlook) and/or Google Workspace (Docs Sheets Drive)
Demonstrated ability to learn and utilize new systems databases or software platforms
Evidence of strong attention to detail and accuracy in data entry recordkeeping or document management
Experience handling sensitive or confidential information with professionalism and discretion

Preferred Qualifications

Experience supporting graduate student services higher education administration or a related academic environment (e.g. recruiting admissions onboarding or advising support)
Demonstrated ability to collaborate effectively with faculty staff and/or organizational leadership
Experience working or engaging with individuals from diverse backgrounds with demonstrated cultural awareness and inclusive practices

Pay Band

2

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

$24.00 per hour

Hours per week

28

Review Date

May 19 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicinecollege Graduate School and Honors university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerous Extension officesand research institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation please contact Cole Tankersleyat regular business hours at least 10 business days prior to the event.

Required Experience:

Junior IC