Administrative Assistant

Equivalent Experience

Description:

• Use Elevate daily, where invoices come in and do the coding set up in a queue base. Will need to clear the queue daily
• Ensures that all vendor invoices are paid when due according to department guidelines and contain appropriate approvals.
• Prepares and mails checks for payment.
• Responsible for scanning any paperwork that comes in.
• 30-40 invoices check request a day
• Reviews invoices and check requests for proper coding to the correct general ledger account and ensures invoices are paid from the proper entity.
• Ensures all vendors are set up with adequate information regarding 1099 requirements; collects W-9's from all vendors.
• Assists with preparation and review of all 1099's annually.
• Reviews invoices received each month after A/P cut-off for materiality; submits to supervisor as necessary for accrual.
• Audits, codes and pays expense reports in a timely basis according to department guidelines.
• Maintains required reports, records and files.
• Records voided checks on a timely basis according to department guidelines.
• Works directly with vendors to resolve issues and ensure prompt and accurate payments.

Skills:

Administrative skills, Administrative support, Data entry, Microsoft office, Clerical, Excel, Filing, Vendor support, Vendor invoices, Accounts payable, Health Care Industry

Additional Qualifications:

• 1+ year of AP experience

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [email protected] for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.