Church Relations Coordinator

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Job Type

Part-time

Description

JOB TITLE: Church Relations Coordinator

Department: Donor Engagement

Job Status : Active

FLSA Status: Nonexempt

Reports To: Director of Donor Engagement

Grade/Level: Coordinator

Amount of Travel Required: 80% (mostly local)

Job Type : Part Time

Positions Supervised: None

Work Schedule: The position requires 20–25 hours per week with a variable schedule, including some evenings and weekends, with occasional availability on Wednesday evenings and Sunday mornings.

Position Summary

The Church Relations Coordinator plays a pivotal role in building and strengthening meaningful relationships with local churches and faith-based organizations to advance our mission of ensuring children are safe and families are restored. This part-time position is responsible for helping churches find meaningful ways to contribute through financial support, in-kind donations, and volunteer engagement. The ideal candidate will focus on cultivating relationships that align partners' values and goals with our organization’s mission, creating mutually beneficial opportunities for impact.

Essential Functions

• Build and nurture relationships with local churches, pastors, faith-based leaders, and others to secure financial support, in-kind donations, and volunteer engagement.
• Develop and implement strategies to engage faith communities in mission-driven initiatives, ensuring their involvement is meaningful and impactful.
• Provide regular updates to partners through presentations, reports, and storytelling that highlight the impact of their support.
• Act as the primary point of contact for faith partners, ensuring consistent communication and meaningful engagement.
• Speak in front of groups or congregations to convey missional alignment and community impact resulting from the partnership.
• Collaborate with internal program staff to match partner interests with organizational needs, ensuring a mutually beneficial partnership.
• Create and present invitations for involvement and investment to current and potential partners based on mission alignment.

Reasonable Accommodations Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Competency Statements

• Adaptability - Ability to adapt to change in the workplace
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas
• Innovative - Ability to look beyond the standard solutions
• Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions
• Persistence - Ability to complete tasks or continue in a course of action in spite of opposition or discouragement
• Relationship Building - Ability to effectively build relationships with customers and co-workers, demonstrating empathy, and resolving conflict
• Resilience - Ability to recover from, or adjust to, misfortune or setbacks
• Risk Taker - Ability to take calculated risks or to stretch the limits of comfort zones
• Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance

Deliverables

• Thank donors promptly (within 48 hours).
• Maintain and grow prospective and current donor relationships and engagement through relationship building and a responsive fundraising approach.
• Use tools (CRM/Google/LinkedIn) to research and connect with current and prospective partners.
• Set and attend monthly meetings with current and prospective donors.
• Create present proposals for current and prospective partners.
• Attend and represent the organization at community and collaborative events with groups such as Lynchburg Regional Business Alliance, Central Virginia Business Coalition, denominational gatherings, community action groups, and others.

Requirements

POSITION QUALIFICATIONS -

Skills & Abilities

Knowledge of:

• Communication techniques and methods. This includes alternative ways to inform and engage via written, oral, and visual media.
• CRM or donor database software (Virtuous preferred).
• General understanding of fundraising, specifically donor relations, and communication.
• Faith community culture.

Skills

• The ideal candidate will possess exemplary interpersonal and written communication skills, phone skills, and etiquette.
• Basic technological skills: using computers and telephones as well as troubleshooting.
• Excellent interpersonal skills to interact with leadership, clients, donors, and peers.
• Basic professional skills.
• Determining organizational needs and the donor's ability and affinity.

Abilities

• Ability to maintain confidentiality and follow processes for confidential information.
• To effectively communicate.
• To report necessary information in a clear, concise, and accurate manner.
• To build rapport with potential donors and other stakeholders.
• To work within a professional office team setting and maintain a professional appearance.
• To make informed, objective decisions with integrity.
• Must be a self-starter, able to show initiative and intentional effort to plan ahead with forethought, assess and prioritize daily demands of the job, and follow through in a timely professional manner.

Experience

• Minimum three years in related field(s).
• Preferably with a faith community, Nonprofit, Education, Sales, Customer Service, Human Services, or other related industry in fund development, stewardship, advancement services, or related field. Previous experience interacting with donors is preferred.
• High school diploma or equivalent required, Bachelor’s degree preferred.

Computer Skills

• Excellent computer skills, particularly with word processing, spreadsheet programs, and database management.
• General understanding of Google Suite.
• General understanding of CRM (Virtuous preferred).
• General understanding of relationship building and management.

Other Requirements

• Must be a “people person.” Must thrive in making connections and building relationships with diverse communities.
• Languages: Must be able to effectively communicate orally and in writing, in the English language, with proper etiquette.
• Office or other equipment: Normal use and understanding of basic office equipment, including the computer and its related software.
• Able to learn donor database software for the purpose of research and data updates.

Physical Demands

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) - Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) - Position requires this activity more than 66% of the time (5.5+ hrs/day)

Stand: F Walk: F Sit: F

Manually Manipulate F Reach Outward O Reach Above Shoulder O

Climb N Crawl N Squat or Kneel O

Bend O Grasp O Speak F

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth) - Required

Sense of Sound – Required

Work Environment

Revised By: Sarah Phelps Date: 9/25/25

Approval: Date:

Employee Signature: ________________ Date: ______________

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.