Human Resources Administrative Office Assistant

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QUALIFICATIONS

The ideal candidate must have a high school diploma or GED, with a Bachelor's Degree in human resources, business, or a related field being preferred. Previous experience working in human resources or an office setting is also preferred. The candidate should possess excellent communication, organizational, and interpersonal skills, along with a friendly and professional demeanor that reflects a customer service mindset. Proficiency in Microsoft Office Suite programs, email systems, and office software is required, as well as the ability to plan, organize, and complete multiple tasks accurately and efficiently. The candidate must have the ability to maintain confidentiality and handle sensitive information. A commitment to continuous learning and staying updated with HR best practices is essential for success in this role.

DESCRIPTION

The Human Resources Assistant is responsible for managing and maintaining human resources records, obtaining and recording HR information, and assisting company employees with onboarding procedures and HR-related issues. The role requires excellent communication and interpersonal skills, a commitment to customer service, and the ability to work independently and follow instructions.

This position requires a candidate who is organized, efficient, and capable of maintaining composure and professionalism in high-pressure situations. They should be able to balance the demands of routine tasks with the flexibility to address immediate needs as they arise, ensuring the HR department runs smoothly and effectively.

The ideal candidate for the Human Resources Associate role is someone who can adeptly handle both routine operational tasks and immediate response tasks. This role is perfect for a proactive individual who thrives in a dynamic environment and excels in providing exceptional support and service.

GENERAL DUTIES (May not include all duties performed)

• Coordinate the new employee onboarding process which includes scheduling and facilitating fingerprinting, background checks, and I-9 verifications for new employees.
• Collect and organize documentation from new employees.
• Submit and follow up on information for the processing of background checks.
• Act as the main point of contact between the organization and job applicants.
• Ensure accurate employee data are captured in the Human Resources Information System for payroll processing.
• Serve as a knowledgeable resource for HR-related queries from employees in order to effectively correspond with applicants, employees, other departments, and outside entities by email or phone.
• Maintain employee confidentiality.
• Assist with drafting, proofing, editing, and formatting reports, memos, letters, and other correspondences from the HR department.
• Assist the coordinator with personnel actions to be processed, including changes to new hires, resignations, retirements, and terminations.
• Provide support to other staff members during periods of heavy workload.
• Perform related work as required.

SUPERVISION

Work is performed under the supervision of the Director of Human Resources and oversight from the Coordinator of Human Resources.

WORK CONDITIONS

Duties are typically performed in an office setting within the Central Office. The work requires frequent standing, sitting, walking, and light lifting. Some assignments are subject to deadlines inherent in delivering HR services to a diverse workforce. Employees may be required to perform both urgent and routine tasks as needed.

CONTRACT LENGTH

12-month position