Legal Assistant

Job Description

Job Description

We are looking for a detail-oriented Legal Assistant to support appeals-related operations for a government organization in Richmond, Virginia. This Long-term Contract position plays an important role in keeping legal and administrative processes organized, timely, and compliant with established regulations. The ideal candidate will help manage appeal documentation, coordinate case activity, and provide dependable support across high-volume legal proceedings.

Responsibilities:
• Review and refine decisions, orders, and related legal documents to improve grammar, readability, consistency, and overall accuracy while confirming case details such as names, parties, and critical dates.
• Handle appeal materials from receipt through closure by organizing records, tracking documentation, and maintaining orderly case files throughout the process.
• Record case outcomes with precision and prepare completed orders, decisions, and supporting materials for distribution and mailing within required timeframes.
• Examine appeal letters, prior rulings, and accompanying documents to identify the relevant statutory issues and applicable administrative code provisions before updating case records.
• Coordinate the intake, routing, and assignment of appeal matters to the appropriate reviewers or Special Examiners based on case status and documentation.
• Support hearing administration by preparing case packets, assisting with scheduling activities, and distributing communications and materials to involved parties.
• Contribute to quality assurance efforts by checking records, assisting with audits, and helping maintain accurate tracking logs and retention practices.
• Prepare certified transcripts, assist with circuit court appeal filings, and complete high-volume transcription work for administrative hearings with strong speed and accuracy.
• Respond to routine inquiries and provide general administrative assistance, legal support, and project coordination as needed to help the appeals team meet operational goals.• Experience supporting legal, administrative, or appeals-related functions in a structured, detail-focused environment.
• Strong proofreading and document editing skills with the ability to identify errors in grammar, formatting, dates, names, and case information.
• Working knowledge of legal proceedings, legal documentation, and records management practices.
• Ability to manage multiple deadlines and maintain accuracy while processing high-volume, time-sensitive work.
• Proficiency in data entry, document tracking, and case record maintenance with careful attention to detail.
• Effective organizational and communication skills, including the ability to coordinate meetings, schedules, and case-related correspondence.
• Familiarity with legal research support, hearing documentation, or court and appeals filing processes is preferred.
• Capability to handle confidential information appropriately and work independently within established procedures.