Administrative Assistant - Office of Faith Formation

Position Title: Administrative Assistant - Office of Faith Formation Reports to: Director of Faith Formation / Pastor FLSA Status: Non-Exempt, Part-Time (30 hours/week) Position Summary The Administrative Assistant provides essential support to the Office of Faith Formation at St. Joseph Catholic Church, which serves both English- and Spanish-speaking parishioners from preschool through adults. This role ensures the smooth day-to-day functioning of Faith Formation programs, sacramental preparation, and parish activities. Key Responsibilities

• Provide general clerical and administrative support to the Director of Faith Formation and staff.
• Manage phones, email, and written correspondence in both English and Spanish.
• Maintain office files, databases, and records, including confidential sacramental and student information.
• Coordinate schedules, calendars, attendance tracking, and room reservations.
• Prepare materials for classes, meetings, retreats, and parish events.
• Assist with ordering, receiving, and distributing textbooks, catechetical resources, and classroom supplies.
• Support OCIA, Adult Confirmation, Baptism Prep, First Communion, Confirmation, and Vacation Bible School programs.
• Assist with annual registration processes, data entry, and database management.
• Ensure accuracy and completeness of sacramental registry entries.
• Maintain communication with catechists, volunteers, and families.
• Track program fees and provide logistical support for parish events.

• High school diploma required; Associate's or Bachelor's degree preferred.
• Previous administrative experience, parish or educational setting preferred.
• Bilingual (English/Spanish) is highly recommended but not necessary.
• Proficient in Microsoft Office Suite, Google Workspace, and parish database software (PDS, Church & PDS Formation).
• Strong organizational, time management, and communication skills.
• Knowledge of Catholic sacraments and parish life.

• Part-time, 30 hours per week.
• Some evenings and weekends required.
• Compensation and benefits according to parish and diocesan guidelines.