Manager, Meetings & Exhibits
- Manages pre-show and on-site logistics for assigned NAA meetings, including registration and housing, rooming lists, vendor management, audio visual, catering, sponsor fulfillment, security, entertainment, DMC and transportation.
- Serves as liaison between NAA and hotel/facility, vendors and staff for designated NAA meetings.
- Manages RFP process and conducts site visits to secure hotels/facilities and various vendors for NAA meetings as assigned.
- Negotiates contracts with hotels, facilities and other vendors for various aspects of assigned NAA meetings.
- Responsible for the set-up of registration for meetings in membership database, managing website content and marketing for designated NAA meetings.
- Oversees invoice reconciliation and payments. Tracks all revenue, expenses and payments. Works within approved budget when planning logistical arrangements and is responsible for reviewing invoices for accuracy.
- Develops and maintains layout of exhibit hall floorplans and manages relationship with floorplan vendor.
- Leads all exhibitor fulfillment efforts including management of exhibitor dashboard, exhibitor marketplace, exhibitor education, exhibitor registration and housing, distribution of monthly exhibitor updates and monitoring exhibits email account.
- Responsible for on-site set up and execution of NAA Exposition as well as overseeing floor managers.
- Manages sponsorship opportunities research and fulfillment as assigned.
- Other duties as assigned.
- 3-5 years of relevant meeting planning experience (minimum 2,500 attendees).
- Salesforce (Nimble) experience.
- Excellent interpersonal (oral and written) communication, time management, and organizational skills.
- Proficient in Microsoft Office products.
- Self-directed and able to work independently with minimal supervision.
- Exhibit strong project management, analytical, and problem-solving skills.?
- Flexibility to travel (sometimes on weekends) and work extended hours.
- Must demonstrate excellent ethics and integrity.
- Professional conduct.
- Ability to prioritize, manage multiple projects and effectively perform within tight time constraints.
- Adhere to deadlines, handle stressful situations with composure and adapt to constant changes.
- Work in a fast-paced environment and handle numerous projects simultaneously.
- Work in a team environment.
- Work cooperatively with other employees, vendors and clients.?
- CMP preferred but not required.
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