Manager, Central Administration

The Manager, Central Administration is responsible for managing the buying of inventory from Affiliates / Third Parties and the sale of inventory through Direct Sales and to independent Dealers. This position manages the tracking and reporting of inventory, order intake, units invoiced, orders placed on factories, for both whole goods and loose attachments. This position is also responsible for the management of personnel within the Central Administration Department to obtain optimum efficiency and economy of operations.

• * For consideration, all candidates must apply through our online career portal. We will not open resume's sent via email.
• * This position is not eligible for sponsorship. Applicants must be legally authorized to work in the United States without the need for current or future sponsorship.

Responsibilities

Essential Job Duties:

• Manages inventory of machines and attachments, including periodic physical inventories; coordinates build changes with the shop and maintains these changes in BaaN.
• Reviews internal orders consisting of calculation, offer, sales contract and customer confirmation, always complying with signature rules and legal..
• Processing of internal orders to factories as well as verifying factoryconfirmations and invoices.
• Oversees the continuous updating of the Status Report to ensure all references and dates for each machine are current.
• Ensures that the Sales Administration team is accurately invoicing according to the agreed upon sales contracts for equipment, rentals, 3rd party options, warranties and transport.
• Coordinates internal signatures for machine releases to customers and coordinates shipping locations with the LogisticsDepartment.
• Maintains item data in BaaN in line with month, quarter and year end requirements as well as the budget process.
• Assures, that factory and vendor order confirmations of non-standard & standard items are in line with the pre-agreed terms between LUS-Sales and factory / vendor.
• Manages and participates in all Central Administration functions, reporting and procedures.
• Acknowledgement of sales orders and sales contracts to dealers and customers.
• To organize modifications of equipment, due to customized configurations, with customer service, suppliers and logistic stake holders.
• To organize in time shipment of equipment to dealers and customers, based on current machine specifications and configurations.
• In-time and accurate equipment and attachment invoicing to dealer, customer and national accounts.
• Coordinates release of machines from the factory in the right configuration at the right time.
• Creates credit notes to dealers and customers for equipment modifications, rental returns / sales of rental equipment, warranties, sales and after-sales agreements.
• Creates invoices for rental equipment for the LUS stores; both weekly and monthly.
• Files UCC’s for rentals, direct sales of stores as well as national accounts.
• To maintain machine files for accounting, auditing and legal matters.
• Updates inventory reports including Monthly Projected Inventory and Loose Attachments.
• Answers dealer and factory inquiries such as lead times and ports of shipment.
• Maintains the earthmoving pipeline of unsold units in predefined standard delivery configuration and pricing.
• Assist the Divisional Director with preparing PowerPoint Presentations.
• Assist with the coordination of travel for groups of Dealer and Customer personnel to factories in Europe and trade shows within the U.S.

Supervisory Duties:

• Manages Direct Reports.
• Responsible for the overall direction, coordination and evaluation of Sales Administration team.
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work, appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Competencies

Education and Experience:

• Graduate degree in related business field preferred but not required. Bachelor’s Degree (B.A.) in Business Management or equivalent and 3 – 5 years relevant Sales Administration or similar experience or a combination of education and experience equivalent to 10 or more years in relevant industry. Three to five years in a supervisory role required.

Additional Requirements

• Travel domestically and internationally, occasionally..
• Ability to obtain and maintain a valid driver license and passport.
• Ability to work extended work schedule as necessary.

Our Offer

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Jose Matrille.

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.

One Passion. Many Opportunities.