Personal Assistant

Job Description

Job Description

Job Title: Personal Assistant

Position Type: Full-Time
Location: On-site
Reports To: Employer

Position Summary

The Personal Assistant provides direct administrative and personal support to ensure the employer’s professional, household, and personal responsibilities are organized and managed efficiently. This role requires a highly dependable, discreet, detail-oriented individual who is comfortable multitasking, prioritizing tasks, and maintaining confidentiality at all times.

Key Responsibilities

Administrative Support

• Manage calendars, appointments, meetings, and reminders

• Handle email and phone correspondence professionally

• Assist with document organization, filing, and records management

• Prepare letters, reports, and communications as needed

• Coordinate travel arrangements and itineraries

• Maintain task lists and follow-up systems

Personal & Household Support (if applicable)

• Assist with errands such as shopping, pickups, or deliveries

• Help manage household schedules and service providers

• Organize personal events, reservations, and bookings

• Support daily routines to improve efficiency and organization

• Assist with personal projects as assigned

Logistics & Coordination

• Track deadlines and upcoming commitments

• Provide reminders and proactive planning support

• Assist with scheduling across personal, work, and family roles

• Coordinate with outside professionals or service providers

Confidentiality & Professionalism

• Maintain strict confidentiality regarding all matters

• Demonstrate professionalism, respect, and discretion at all times

• Build and maintain a supportive, organized working relationship

Qualifications

Required

• Strong organizational and time-management skills

• Excellent written and verbal communication

• High level of reliability, trustworthiness, and discretion

• Proficiency with email, scheduling tools, and Microsoft/Google applications

• Ability to multitask and work independently

• Professional and respectful demeanor

Preferred

• Experience as an assistant, administrative support, coordinator, or similar role

• Valid driver’s license (if errands/travel required)

• Experience working in a household, executive, clinical, environment

• Comfort working with sensitive or confidential information

Personal Attributes

• Calm, patient, and solution-focused

• Detail-oriented with strong follow-through

• Flexible and adaptable to changing priorities

• Compassionate and emotionally mature

• Reliable and punctual

• Strong interpersonal skills

Work Schedule & Compensation

• Schedule: Monday to Friday 9am to 4pm

• Compensation: hourly Range $20-$25 per/hour

• Benefits: [PTO, mileage reimbursement, insurance (life, health and dental), tuition reimbursement, 401K.]

Confidentiality & Ethics Statement

The Personal Assistant must maintain the highest level of privacy and confidentiality regarding all personal, professional, and family matters. A confidentiality agreement may be required.

How to Apply

Interested applicants should submit:

• Resume

• Short statement of interest

• References (optional)

Send to:[email protected]