HR & Facilities Security Officer Manager

Job Description

Job Description

Position Summary

The HR & Facility Security Officer (FSO) Manager is responsible for managing the organization’s facility security program while supporting key Human Resources and U.S. payroll operations. This position serves as the primary point of contact for security-related matters and provides support across the employee lifecycle, including new hire onboarding, employee records management, performance management, payroll administration, HR compliance activities, and employee offboarding.

The ideal candidate will have experience supporting government contracting environments, personnel security requirements, and Human Resources operations. This role requires a high level of integrity, discretion, attention to detail, and the ability to manage sensitive employee and security-related information.

Essential Duties & Responsibilities

Facility Security Officer (FSO) Responsibilities

• Serve as the company’s Facility Security Officer (FSO) and primary point of contact for security-related matters.
• Manage and maintain the company’s security program in accordance with applicable government security requirements.
• Maintain security documentation, records, and compliance files.
• Oversee personnel security processes, including security clearance tracking, eligibility, access management, and required documentation.
• Coordinate security clearance processing, updates, transfers, and status changes.
• Manage employee security onboarding and offboarding requirements.
• Conduct and maintain security briefings, debriefings, and required security training.
• Coordinate security badge/access requirements and government property accountability.
• Support security audits, inspections, and compliance reviews.
• Maintain security databases and tracking systems.
• Ensure proper handling, protection, and safeguarding of sensitive and controlled information.
• Coordinate with government security representatives and external security stakeholders.
• Assist with security incidents, reporting requirements, and corrective actions as needed.

Human Resources Responsibilities

Employee Lifecycle Support

• Support full-cycle employee onboarding activities, including new hire paperwork, background checks, system access coordination, required documentation, and orientation activities.
• Coordinate onboarding requirements with internal departments to ensure a smooth employee transition.
• Maintain accurate employee files, personnel records, and HR documentation.
• Process employee changes including promotions, transfers, compensation updates, and status changes.
• Support employee offboarding activities, including termination documentation, exit processes, and access removal coordination.
• Maintain confidentiality of employee information and sensitive documentation.

Performance Management & Employee Support

• Coordinate and administer the company performance review process.
• Track completion of performance evaluations and maintain related documentation.
• Support managers with performance review processes and required documentation.
• Maintain performance records and ensure timely completion of review cycles.
• Assist with employee communications related to HR processes, policies, and procedures.
• Support employee engagement initiatives and organizational programs.

Payroll Administration Responsibilities (U.S. Employees)

• Support U.S. payroll administration and ensure accurate and timely processing of employee compensation.
• Review and validate payroll updates, including:
  • New hires
  • Terminations
  • Salary changes
  • Promotions
  • Bonuses
  • Deductions
  • Employee status changes
• Coordinate payroll updates with Finance and payroll providers.
• Maintain payroll-related employee records and documentation.
• Assist employees with payroll-related questions, including pay statements, deductions, tax withholding, and timekeeping inquiries.
• Monitor timesheet submissions and ensure compliance with company policies and payroll deadlines.
• Support payroll reporting, audits, and reconciliation activities.
• Assist with year-end payroll processes, including W-2 coordination and employee communications.
• Support compliance with federal, state, and local payroll requirements.

HR Operations & Compliance Support

• Maintain HR systems and employee data accuracy.
• Assist with HR reporting, metrics, and organizational tracking.
• Support HR compliance activities, audits, and internal reviews.
• Assist with updates to HR policies, procedures, and employee handbook materials.
• Support employee communications and HR initiatives.
• Identify opportunities to improve HR processes and operational efficiency.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Security Management, or related field preferred.
• 3+ years of experience in Human Resources, Facility Security, or related roles.
• Experience serving as an FSO or supporting a government security program preferred.
• Experience supporting employee onboarding, performance management, payroll administration, and HR operations.
• Knowledge of personnel security requirements and clearance processes.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to maintain confidentiality and handle sensitive information.
• Strong written and verbal communication skills.
• Excellent attention to detail and documentation skills.
• Proficiency with HRIS systems and Microsoft Office Suite.

Preferred Qualifications

• Experience supporting Department of Defense, Department of State, or other government contracting environments.
• Familiarity with security clearance processes and government security requirements.
• Experience with HRIS/payroll systems such as ADP Workforce Now.
• Experience supporting globally distributed employees.
• Knowledge of employment regulations and HR best practices.

Core Competencies

• Integrity and confidentiality
• Compliance-focused mindset
• Attention to detail
• Strong communication skills
• Organization and time management
• Problem-solving ability
• Relationship management
• Ability to work independently and collaboratively

Work Environment

This position operates in a professional office environment and requires interaction with employees, leadership, government representatives, and external stakeholders. The role requires handling confidential personnel information and sensitive security-related information with the highest level of discretion and professionalism.