Accounts Payable Specialist

Since 1987, Eagle Fire Inc. has evolved into a best-of-class provider of fire sprinkler systems, fire protection, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service in support of commercial, industrial, government, and mercantile facilities.

We are actively growing across our 6 states (VA, NC, SC, GA, AL,TN) to provide more consistency in schedules, faster response time to our clients, and internal promotion opportunities.

With that growth, comes additional needs to support our internal finance department. We encourage you to apply if you are interested in a secure career with a company that will invest in you.

WHAT WE OFFER:

• PTO
• 10 Paid Holidays
• Health Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Long-Term Disability Insurance
• Short-Term Disability Insurance
• Direct Deposit
• Weekly Pay
• 401(k) with matching
• Employee Assistance ProgramFlexible Spending Accounts

Position Summary

The Accounts Payable Specialist is responsible for day-to-day financial transactions including Accounts Payable, corporate credit card processing, and other transactional accounting activities. This role ensures the accurate and timely processing of vendor payments and the proper archiving of all Accounts Payable records, while supporting additional accounting functions as outlined below.

Key Responsibilities

• Analyzes and processes accounts payable in a timely manner.

• Codes such items as invoices, vouchers, check requests, etc. with correct accounting codes, conforming to standard procedures to ensure proper entry into the financial system.

• Ensures all company procedures, approval processes, and internal controls related to Accounts Payable are followed.

• Monitors discount opportunities on vendor invoices.

• Prepares Weekly Accounts Payable check runs through automated Accounts Payable System and weekly ACH Batches.

• Handles all vendor correspondence via phone or email.

• Resolves purchase order, contract, invoice, or payment discrepancies and documentation.

• Reconciles various accounts on a monthly basis, bringing discrepancies to the attention of the Accounting Manager.

• Maintains master vendor list within ERP system, following procedure related to vendor approval and set up.

• Administer company credit card account including issuance of new cards and de-activation of cards for terminated team members.

• Maintains company vehicle registrations in appropriate locality.

• Performs as backup for other duties on the Accounting team.

• Reconciliation of large vendor statements.

• Pulls payment reporting from Accounts Payable system.

• Works with Regional field offices to match invoices with open Purchase Orders.

• Performs other related duties as required.

Job Specifications

• Must continuously adhere to Company’s Controlled Substances and Alcohol Standard.

• Must possess excellent written and oral communication skills.

• Must be able to speak, read, and write English fluently.

• Must provide quality customer service.

• Must be a self-starter and possess the ability to work independently.

• Must possess excellent organizational skills.

• Must interact well with all levels of individuals, internally and externally.

• Must maintain a positive and professional manner.

• Must possess the ability to handle change, resolve conflict, and solve problems as they arise with minimal direction.

Qualifications

• High School diploma or equivalent required.

• Minimum of 3 years of related experience.

• Job costing and/or construction industry experience preferred.

Physical Requirements

• Must be able to sit for extended periods of time.

• Must be able to use a telephone, computer, and other standard office equipment.

In compliance with the Drug-Free Workplace Act of 1988, we maintain a drug-free workplace and operate a Drug-Free Workplace program. Eagle Fire Inc. is an Equal Opportunity Employer.