Project Controls Specialist

Job Description Day-to-day: * Assess, process and maintain records of all contracts related correspondence in E-Builder platform. * Draft recommended responses and actions for COR for project actions such as RFIs, submittals, change orders, punch-lists, etc. * Analyze construction trends, monitor deliverables and provide overall administrative * Manage Workflow: Oversee and process deliverables, submittals, drawings, RFIs, change orders, correspondence, and supplemental agreements, ensuring timely review and approval by AOC staff and consultants. * Maintain Databases: Keep the Submittal and RFI E-Builder database updated with all contractor submissions and responses. * Evaluate Submissions: Review and analyze all submissions for completeness and accuracy, notifying relevant parties of any discrepancies or issues. * Create and Maintain Files: Develop and maintain electronic project files using PROLOG, adhering to AOC's Standard Operating Procedures. * Process Correspondence: Handle outgoing correspondence and transmittals, ensuring compliance with format, spelling, and grammar standards. * Document Actions: Record all actions and decisions made during the project to create an accurate project history. * Assist with Meetings: Schedule meetings, prepare agendas, and take and distribute minutes, ensuring all relevant information is accurately recorded and shared. * Prepare Reports: Generate and distribute daily, weekly, and monthly reports on RFIs, submittals, and project status. * Support Project Close-out: Assist in resolving punch list items, process change orders, and compile final close-out documents. * Manage Security Badges: Process and track security badge requests for consultants and contractors, maintaining an up-to-date database. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: Skills and Requirements Must Haves: * CM Services Converge, and Prolog Mobil software * Bachelor's Degree in Engineering, Architecture, Construction/Project Management or 10 YOE. * 1-5 years of relevant experience * Project Controls software and Microsoft Office Suite Corp of Engineers QCM, Certification, OSHA 30