Procurement & Logistics Specialist (Hiring Immediately)

The successful Procurement & Logistics Specialist conducts & oversees the, purchasing, distribution, management, and accounting of project inventory in support of Active Security’s programs. Project inventory includes hardware, software, licenses, SLA’s, and other miscellaneous materials, equipment, and professional services. This position serves as the lead for issuance of purchase orders and receipt of goods to & from vendors and service providers in support of Active Security’s operations.

The Procurement & Logistics Specialist works directly with project/program managers to develop an overall procurement plan for each project that enables timely execution of installation milestones while supporting cash-flow and profitability objectives. This position has accountability for the quality and accuracy of purchase orders and material deliveries to project or company locations. Further, the Procurement & Logistics Specialist will support Business Development efforts by ensuring accurate up to date Bill-of-Materials pricing, technical specifications, and the impact of procurement planning on specific projects’ scopes of work. This support function may include attending site surveys, data calls, and performing in-depth reviews of solicitation documents, and communicating regularly with vendors.

The Procurement & Logistics Specialist continually develops and improves company purchasing and inventory distribution processes, vendor communication and status reporting, tools, documentation, and organization methodologies, and contributes to facilities & warehouse management, business development, and operational excellence in all aspects.

MAJOR JOB RESPONSIBILITIES: 

• Owns and oversees procurement and purchasing for all company projects.
• Oversees shipping & receiving of materials and equipment.
• Maintains high quality project documentation, databases, templates, and other reference material to support timely, accurate, and consistent project purchasing. 
• Maintains accurate vendor files and vendor communications for pricing, tech data, order status, and other critical information. 
• Assists with various color reviews and competitive analysis as part of the Business Development lifecycle.
• Assists operations and business development teams to produce high quality, winning proposals and deliver high quality integration projects.
• As required, drafts sections of proposals and assists with design, pricing, and logistical solutions methodologies.
• Builds and maintains positive working relationships with suppliers, OEM’s, subcontractors, and other vendors.
• Utilizes professional experience to drive a collaborative team environment dedicated to mission focus, respect, and adherence to Active Security’s mission, vision, and principles.

Education/Certifications:

• Bachelor’s degree, Related Industrial or Military experience, or technical training/certificate preferred.

Experience:

• 5+ years of experience in a logistical role earning experience in purchasing, inspection & receiving, maintaining inventory, picking, and shipping products, and communicating/coordinating with vendors and internal teams.
• Operational experience in the security or technology fields, with a basic understanding of security, communications, surveillance, and IT technology, infrastructure and equipment.
• Proven experience in similar roles requiring extreme organization, attention to detail, and process management.

Required Skills:

• Demonstrated oral and written communication skills with all levels of company and vendor, partner, and customer interaction.
• Demonstrated ability to operate Microsoft Office tools with a high degree of proficiency, particularly Microsoft TEAMS.
• Demonstrated ability to efficiently operate various Inventory, Professional Service Management, and Customer Relations Management software applications, particularly ConnectWise Manage and ConnectWise Sell.
• Demonstrated ability to establish excellent working relationships with vendors, partners, customers, technical staff, managers, and peers.
• Demonstrated ability to perform the requirements of the position under the pressure of critical timelines.
• Demonstrated ability to read and understand architectural drawings.
• Demonstrated ability to negotiate pricing, terms, features, and other value-engineering factors when procuring project equipment.

Additional Preferred Skills

• Experience using various software applications to perform inventory management documentation or financial accounting documentation.
• Experience in obtaining detailed technology & equipment requirements from sources such as RFP/RFQ documents, drawings, site surveys, or verbal communications. 
• Experience in warehouse management, shipping & receiving, quality assurance inspections, and other logistics related facility experience.
• Hands-on experience as a technician in a related field.
• Possess or able to obtain a Secret Security Clearance and be suitable for positions of public trust.
• Capable of organizing administrative and logistical requirements necessary to conduct site surveys and other business travel without supervision or assistance.
• Capable of developing, prioritizing, and executing a schedule of tasks without supervision.
• Demonstrated ability to build relationships across all levels in the organization and within the customer / supplier environment.

Supervisory Responsibilities

• Management & oversight of shipping/receiving personnel and warehouse staff.

Work Environment:

Our workplace is more than just a desk and a computer. It's a hub of creativity, collaboration, and innovation. We encourage a positive atmosphere where challenges are welcomed, and problem-solving is celebrated.

Physical Demands: Employee is occasionally required to lift 20-50 lbs.

Expected travel: No regular travel is required however business trips such as vendor qualification visits, project tours, and educational experiences may be necessary on occasion.

Remote or On-site: On site at Active Security's Northern Virginia facility, Sterling, VA.

Career Growth:

As a Procurement & Logistics Specialist, you'll have opportunities to grow within the organization while continuing to expand the influence your work impacts.

About Active Security:

We are a veteran-owned and veteran-operated small business providing end-to-end security solutions for mission critical clientele, nationwide. We value our core principles and apply trust, commitment, teamwork, and accountability to every project. We aim to protect and empower our customers with thorough consultation & planning, cutting-edge technology, seamless integration, training, and trusted service for complete force & asset protection solutions. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed represent the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

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