Fiscal Administrator (Accountant)
- As a member of the Departments management team, this position is responsible for preparing and monitoring the yearly Budget.
- Provides analysis of revenues and expenditures identifying influencing industry/development trends.
- Tracks the history of permit activities and engineering review activities and their revenues to identify any trends that would assist in budget development/revenue projections.
- Provides variance explanations to the City's Finance Department
- Monitors department financial transactions associated with permit issuance and engineering review services
- Reviews daily web transactions to ensure accuracy in deposits and investigate/resolve any issues found.
- Coordinates with department staff to reconcile individual cashier's collections and provides guidance in financial transaction practices.
- Functions as the cash proffer financial manager responsible for the review, distribution and reconciliation of all cash proffers.
- Reconciles all cash proffers collected, assigned to corresponding projects and requests for appropriations through the City's financial system and the department's tracking software.
- For new projects approved with cash proffers, the position will establish the tracking record in the department's software system and submit the project creation documents to the City's Finance Department for the financial system.
- Appropriation requests are reviewed for compliance with any proffer restrictions on use of funds and for availability of funds.
- Provides oversight and approval for all department purchases and accounts payable/receivable.
- Examines all requests for purchases and accounts payable are assigned to the appropriate chart string and funding is available.
- Reviews and reconciles all invoices created in the Treasurer's Invoicing software system for civil penalties and rental inspections.
- Provides supervision to the accounting staff to include performance reviews, training, counseling and disciplinary action, if necessary.
- Nurtures a healthy, safe and friendly work environment.
- Provides clear instructions and expectations on assigned tasks.
- Promotes respect and acknowledges achievements.
- Answering accounting procedure questions by researching and interpreting accounting policy and regulations.
ADA Checklist
Overall Physical Strength Demands Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time. Physical DemandsC = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing Occasionally- Up to 1/3 of the time. Sitting Frequently- From 1/3 to 2/3 of the time. Walking Occasionally- Up to 1/3 of the time. Lifting Rarely- Less than 1 hour per week. Lifting Amount Exerting up to 10 lbs Carrying Rarely- Less than 1 hour per week. Carrying Weight Exerting up to 10 lbs Pushing/Pulling Rarely- Less than 1 hour per week. Pushing/Pulling Weight Exerting up to 10 lbs Reaching Rarely- Less than 1 hour per week. Handling Frequently- From 1/3 to 2/3 of the time. Fine Dexterity Frequently- From 1/3 to 2/3 of the time. Kneeling Rarely- Less than 1 hour per week. Crouching Never- Never occurs. Crawling Never- Never occurs. Bending Occasionally- Up to 1/3 of the time. Twisting N = Never Climbing Never- Never occurs. Balancing Never- Never occurs. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Frequently- From 1/3 to 2/3 of the time. Foot Controls Rarely- Less than 1 hour per week. Machines, Tools, Equipment and Work Aids Used General office equipment, fax, computer, scanner, copier, telephone Protective Equipment Required None Health and SafetyD = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description Environmental FactorsD = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical DemandsC = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures Frequently- From 1/3 to 2/3 of the time. Emergency Situations Occasionally- Up to 1/3 of the time. Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time. Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time. Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time. Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time. Tedious or Exacting Work Frequently- From 1/3 to 2/3 of the time. Noisy/Distracting Environment Occasionally- Up to 1/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) NoProfessional References
Professional ReferencesPlease provide contact information for professional references.
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