Administrative Manager-Foundation

Job Description

Job Description

Overview

We’re looking for an Administrative Manager to support the operational and financial functions of our growing Foundation. This role is ideal for someone with strong technical skills who enjoys working behind the scenes to drive impact.

VHC Health is a 453-bed not-for-profit Hospital and teaching facility that has been delivering high quality care to the Washington, DC metropolitan area for over 75 years. Recent accomplishments include recognition by Newsweek as a 2025 "World's Best Hospital" and VHC becoming the Washington Commanders Football provider for women's health. VHC Health is a designated Level II Trauma Center and a recognized Magnet Facility by the American Nurses Credentialing Center. At VHC Health, we are always striving to provide continued excellence and growth for our employees as well as top notch care for our patients and that is made clear with our recent accomplishments!

Responsibilities

Pay & Benefits: Commensurate with experience. Team members are eligible to receive benefits on the first day of the month following the date of hire, with 30 days to apply for benefits of choice.

• Employee-Led Engagement and Wellness Committee dedicated to make work a fun and healthy place to work
• Annual Employee Survey – Your Voice is Heard at VHC!
• Paid Major Holidays
• Generous Paid Time Off / Vacation / Sick Time
• Health Insurance
• Dental Insurance
• Tuition Reimbursement
• Student Loan Repayment
• Career Counseling, Leadership Development and Training
• Clinical and Research Pathways Eligible
• Annual Merit Review and Merit Increases
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• Health Fitness & Education Class Discounts
• Employee Wellness Benefits
• Hospital Discount for Employees and Family
• VHC Health Outpatient Pharmacy
• VHC Retirement Program
• Workforce Enhancement Program
• Work/Life Discounts Program
• Free onsite parking
• Commuter Benefits
• Family Leave
• 401(k) + Match
• and much more!

Qualifications

Purpose & Scope:

The Administrative Manager supports the Operations Manager with the operational and financial management of the VHC Health Foundation. Provides critical donor and prospect research reports to support the Foundation’s strategy and goals. This role requires strong technical computer skills.

Prospect Research – Supports Foundation staff by preparing timely, comprehensive, and accurate reports on donors and prospects. Comfortable using donor research software (targeted Google searches, ResearchPoint, GuideStar, Foundation Directory Online, iWave, DonorSearch, Wealth Engine, etc.). Takes a proactive approach to researching donor and prospect capacity and assists in the implementation of the Foundation’s prospect management strategies.

Database Management – Performs frequent, routine database updates. Responsibilities include, but are not limited to, assisting in developing comprehensive technical strategies to support VHC Health initiatives; database cleanup; creating custom analytical reports; documenting processes to maintain data integrity; managing donor unsubscription requests; assisting with onboarding and training staff; and assisting with all Foundation staff technical issues. The Administrative Manager will serve as backup for the Operations Manager.

Gift Administration - Administrative Manager provides appropriate documentation of every gift made to VHC Health Foundation. Responsibilities include, but are not limited to, entering gifts into the Raiser’s Edge fundraising database; preparing daily, weekly, monthly, quarterly, and annual financial reports; financial reporting to support preparation of annual 990 application; annual audit for Foundation; supporting monthly reconciliation of revenue for the Foundation; receipt and distribution of inkind donations; and management of a multimillion-dollar pledge schedule. Responsibilities also include editing and drafting all gift acknowledgement letters; pledge reminders; invoices; and managing the mailing schedule. In addition, this position oversees all tribute gifts and updates in memoriam family members and hospital employees.

Office Management - Facilitates donor stewardship as a contact for VHC Health Foundation, in person, by email and by phone, and provides administrative and development support. Responsibilities include, but are not limited to, assisting all members of staff on special projects, event support, mass mailing support, and editing publications.

Education:

Bachelor's in a related field is preferred.

Experience:

Two years of Fundraising in Healthcare preferred.

Two years of Prospect Research preferred.

Two years of Database Management preferred.

Two years of Raiser’s Edge preferred.

Four years of Microsoft Office Suite required.

Certification/Licensure: None.