Accounting and Administrative Assistant II

Accounting and Administrative Assistant II Location Manassas, VA :

Accounting and Administrative Assistant

We are seeking a highly motivated, detail-oriented Accounting Assistant with Administrative proven experience to join our team. This position will focus in all areas of A/R & A/P and assist our Business Manager and organization in areas including but not limited to, Accounting, Administration and Operations. This is an excellent opportunity for a professional, dependable and responsible individual.

Responsibilities

Accounts Receivable

· Generate and submit invoices to clients in construction estimating software and QuickBooks

· Ensure proper coding to revenue accounts

· Assist in collections, process FC invoices and monthly statements

· Draft correspondences for standard past-due accounts and contact delinquent clients to request payment

· Process credit card payments in QuickBooks

· Assist in state/county business license renewals and applications

· Help maintain customer databases, understand client's payment terms, complete payment applications and lien waiver forms

· Manage client payment portals

· Perform A/R reconciliations in construction estimating software and QuickBooks

· Generate required weekly/monthly excel reports

· Weekly bank reconciliations

· Aid in client COI requests

· Perform additional assigned related A/R tasks

Accounts Payable

· Verify and enter vendor bills in construction estimating software and QuickBooks

· Perform A/P reconciliations in construction estimating software and QuickBooks

· Maintain vendor files are current: COI and W-9 and subcontract agreements

· Process weekly check runs and keep vendor files organized

· Point of contact to vendors for payments, completing credit applications, and reviewal of Tibbs' account to be current and in good standing

· Data entry supporting duties

· Assist with monthly credit card expense accounts, statements/reports

· Generate required weekly/monthly excel reports

· Perform additional assigned related A/P tasks

Administration

· Assist with on onboarding and other HR assigned tasks

· Point of contact for any related requests from employees regarding co. benefits

· Assist and process certified payroll submissions

· Assist in yearly insurance and workers compensation audits

· Serve as an additional notary public to Tibbs Paving

· Assigned administrative duties, record incoming client leads, help monitor estimates email inbox, serve as back up answering phones

· Aid in technology related questions from staff members

· Improve and create effective accounting/office processes

· Provide additional administrative support to the Controller and Operations

Qualifications

· Bachelor's degree preferable in an accounting/finance from a recognized college or University

· Minimum of 5 years proven experience in A/P, A/R and Payroll

· Proficient in QuickBooks, MS Office

· Experience in Credit and Collections

· Knowledge of ProCru and/or construction estimating software a plus

· Asphalt Paving Industry knowledge a plus

· Must have verifiable references and pass a drug test

· Bilingual in English/Spanish is a plus

Key Competencies

· Proven ability to work independently in a fast-paced environment

· Critical thinker, focused on finding solutions

· Administrative and clerical proficiency professional

· Strong verbal and written communication abilities with excellent interpersonal and customer service skills

Job Type:

· Full Time-Onsite,

· 9-5 M-F Salary commensurate with experience

Job Type: Full-time

Pay: Up to $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• How many years of experience do you have in Accounting, A/R, A/P, Payroll, Administration?

Experience:

• QuickBooks: 5 years (Required)

Work Location: In person