Deputy Clerk

Deputy Clerk – Circuit Court

Department: Circuit Court Clerk's Office
Position Type: Full-Time
FLSA Status: Non-Exempt
Minimum Pay: $45,562.77

NATURE OF WORK

The Deputy Clerk performs entry-level clerical and administrative work in the Circuit Court Clerk's Office. This position is responsible for processing legal documents, maintaining official court records, providing customer service to the public, attorneys, and court personnel, and performing a variety of clerical functions essential to the efficient operation of the Clerk's Office. Work requires a high degree of accuracy, attention to detail, confidentiality, and the ability to work within established court procedures and deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process, review, and file legal documents in accordance with court procedures and applicable laws.
• Maintain and organize court records, ensuring accuracy and confidentiality.
• Enter, update, and index case information within the court's record management system.
• Provide courteous and professional customer service to attorneys, law enforcement agencies, and the general public.
• Calculate, collect, receipt, and reconcile court filing fees, taxes, fines, and other applicable payments.
• Assist customers with questions regarding court procedures and available public records.
• Prepare files and documentation for court proceedings.
• Perform data entry and maintain accurate electronic and paper records.
• Answer telephone calls, respond to inquiries, and direct visitors appropriately.
• Operate standard office equipment, including computers, scanners, copiers, and printers.
• Perform general clerical duties including filing, copying, scanning, and document preparation.
• Maintain confidentiality of sensitive information and court records.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of general office practices and clerical procedures.
• Ability to process detailed information accurately and efficiently.
• Strong organizational and time management skills.
• Excellent customer service and interpersonal communication skills.
• Ability to work independently while maintaining attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Windows-based computer systems and Microsoft Office applications.
• Ability to learn court software and legal filing procedures.

MINIMUM QUALIFICATIONS

• High school diploma or GED required.
• Experience working with Windows-based computer systems is required.
• Previous clerical or administrative office experience is preferred.
• Legal, court, or government office experience is preferred.
• Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities may be considered.

PHYSICAL REQUIREMENTS

Work is primarily performed in an office environment and requires prolonged periods of sitting, standing, walking, and the use of standard office equipment. The employee must occasionally lift and carry files or office materials weighing up to 25 pounds.

APPLICATION DEADLINE

Applications will be accepted through August 31, 2026.

The Circuit Court Clerk's Office is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected classification under applicable law.