Administrative Coordinator - Main Event Caterers

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Administrative Coordinator
Job Summary:
The role of the Administrative Coordinator is to serve as support to both the Staffing Manager and Human Resources. This role will hold both administrative responsibilities as well as on-site Event responsibilities. During our busy season, the Administrative Coordinator will focus primarily on the Staffing Department. However, assisting HR will happen on an as-needed basis throughout the calendar year.

Supervisory Responsibilities:

• N/A

Duties/Responsibilities:

• Attends larger events. Helps the supervisor coach and counsel staff, including the supervisor. Help facilitate a successful service.
• Reports on major issues to Human Resources. Facilitates improvement plans for staff alongside HR.
• Assists in creating schedule(s) for Event staff.
• Works along with the supervisor to come up with an official plan for large events.
• Holds training sessions for senior staff in conjunction with the supervisors. Actively makes one-on-one plans for these senior staff by overseeing events on how our leads can improve.
• Learn the basics of staffing/CaterXpert (Curate) and cover the Staffing Director when needed.
• Works with HR to update manuals and standards.
• Works closely with the Staffing Director, General Manager, and Chief of Operations to report monthly improvements that are being made to the Staffing department.
• Takes ratings/notes to present during performance reviews.
• Works on miscellaneous tasks for both HR and Staffing.
• Recruiting new and talented staff - potentially onsite and in-house when needed. All offers will be approved by HR and Staffing Manager first.
• Enforcing company policies, including attending events and aiding assistance to the kitchen staff to ensure they are following OSHA standards.
• Keeping records of attendance issues both in-house and onsite. Attendance is recorded in CXP for event staff. Working with HR when further actions are required.
• Keep a close eye on inventory of clothing for staffing. Aprons, polos, and chef coats all being charged for. Maintaining aprons for larger events and the return of our borrowed aprons.
• Correcting uniform, attitude, and miscellaneous issues. Working with staff to improve their skills and support them in any way possible.

Required Skills/Abilities:

• Friendly, patient, and able to work under stressful circumstances.

Education and Experience:

• High School diploma or equivalent required.
• Bachelors preferred.
• Experience working within an admin role. Keep track of paperwork and personnel. Willing to learn.
• Knowledge of scheduling, basics of HR, and management of large quantities of staff.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.
• In-person schedule Monday-Friday
• Available nights, weekends, and holidays.