Executive Administrative Assistant

Job Description

Job Description

About the Role

As the Executive Administrative Assistant , you are the strategic engine behind SOAR365's top leadership. By providing high-level support to the President & CEO , EVP & CFO , and SVP of Community Engagement , you ensure that the architects of our vision can focus on what matters most: creating life-changing opportunities for individuals with disabilities.

This isn't just about managing schedules or communications; it's about purposeful coordination . Your organization and efficiency directly impact the executive team's ability to lead effectively, secure resources, and build community partnerships. In this role, your daily contributions serve as the backbone of our mission, turning administrative excellence into real-world impact for the thousands of people SOAR365 serves.

Who We Are: SOAR365

For more than 70 years, SOAR365 has been dedicated to supporting individuals and families living with disabilities. Our innovative programs and compassionate services are thoughtfully designed to meet real-world needs at every stage of life. Today, SOAR365 has a profound impact on more than 2,000 people and their families across the Greater Richmond area. Whether through employment, therapy, respite, or recreation, we're proud to help people of all abilities thrive.

We are also proud to be recognized as an Employer of Choice , offering competitive benefits, professional development opportunities, and a supportive environment where employees feel valued, empowered, and connected to meaningful work.

Key Responsibilities & Duties

As a vital liaison and strategic partner, the Executive Administrative Assistant maximizes the efficiency of the executive team by managing complex schedules, coordinating high-level communications, and facilitating seamless interactions with Board members, donors, and community partners. This role oversees the logistical planning for Board and committee meetings, maintains critical organizational records like Bylaws and Articles of Incorporation, and drafts professional communications to foster key stakeholder relationships. Beyond daily administrative tasks and travel arrangements, the Assistant leads special projects and mentors volunteers or interns, ensuring all operations align with SOAR365's core values and HIPAA privacy standards.

Requirements & Qualifications

Qualified candidates will bring at least 3 years of executive-level administrative experience , backed by a Bachelor's degree or equivalent professional background. You are a highly effective communicator and a master of MS Office (Word, Excel, PowerPoint), with the organizational prowess to manage competing priorities seamlessly. Because you will regularly handle sensitive organizational data, you must possess impeccable discretion and a proven ability to maintain confidentiality. As a primary point of contact for the Board, donors, and partners, your exemplary customer service skills and professional poise ensure every interaction reflects SOAR365's values.

Total Rewards & Benefits

Our market-competitive total rewards package includes:

• Merit increases

• Comprehensive health, dental, and vision coverage

• 12 paid holidays

• Sick and vacation leave

• Immediate access to your paycheck through ZayZoon

• Short- and long-term disability benefits

• Flexible spending accounts (FSA)

• 403(b) retirement plan with employer match and immediate vesting

• Life insurance

• Employee development and training programs

• Wellness programs

• Discounted tuition to South University

How to Apply

To apply for this position, a completed SOAR365 application is required .

Equal Opportunity & Workplace Commitment

SOAR365 is an EO/AA Employer and welcomes applicants who are Veterans, individuals with disabilities, and those from other protected categories.

We are a Drug-Free Workplace .

Reasonable Accommodations

If you need reasonable accommodation when applying for a position on our website, please contact us at (804) 358-1874 and ask for Human Resources.