Administrative Assistant

Job Description

Job Description

Salary: $42K to $50K

Ataero is Hiring!

Administrative Assistant

(3 positions)

Full-Time (Contract)
Crystal City, VA
Salary Range: $42K-$50K

Who We Are:

Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.

We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.

Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.

Position Summary:

Ataero is seeking an Administrative Assistant to provide day-to-day administrative support within a Department of Defense (DoD) Joint Program Office environment supporting an aviation program.

This role requires a reliable and detail-oriented professional capable of supporting office operations, coordinating activities, and assisting leadership and staff in a fast-paced environment.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments using Microsoft Outlook
• Support meeting coordination including conference room scheduling and VTC setup
• Prepare and format documents, reports, and basic briefing materials
• Assist with tracking taskers, suspense dates, and action items
• Maintain organized electronic and hard copy filing systems
• Draft and edit routine correspondence and administrative documents
• Support onboarding activities and administrative processing for personnel
• Coordinate office logistics including supplies, visitor access, and general support

Additional Duties:

• Interface with internal team members and government personnel as needed
• Support task management systems (e.g., ETMS2 or similar) at a basic level
• Assist with Defense Travel System (DTS) actions including travel coordination and vouchers
• Provide general administrative support for meetings, events, and office operations
• Assist with maintaining workflow processes and improving administrative efficiency

Minimum Qualifications:

• High school diploma required; associate or bachelors degree preferred
• 13+ years of administrative or office support experience (DoD environment preferred)
• Basic understanding of administrative processes in a professional office setting
• Ability to obtain and maintain a Secret security clearance (or active clearance preferred)

Required Skills & Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Effective written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and ability to handle sensitive information

Preferred Qualifications:

• Experience supporting DoD or federal programs
• Familiarity with ETMS2 or similar task management systems
• Experience with DTS and travel coordination
• Experience supporting teams in a structured or headquarters environment

Benefits:

• Health, Dental, and Vision Insurance
• Life and Disability Coverage
• 401(k) Retirement Plan
• 401(k) Company Matching
• Employee Assistance Program
• Paid Time Off + all Federal Holidays
• Tuition Assistance/certifications for job related education
• Competitive Salary Based on Experience

Travel:

Occasional travel may be required, but less than 10%