Admin Services Operations Coordinator

: Admin Services Operations Coordinator Purpose:

• Valkyrie Enterprises has an immediate need for an Admin Services Operations Coordinator to play a pivotal role in support of the company's Administrative Services and Security division.

:

• This pivotal role supports the Assistant Vice President, Admin Services/Security in a variety of administrative, facility, and security-related assignments.
• Demonstrates a proactive approach to problem-solving and solution recommendations
• Maintains confidentiality in all aspects of the position responsibilities
• Provides support and oversight for special projects and initiatives
• Interacts with location coordinators and manages service needs/requests with building/property managers
• Administers the Service Award program
• Maintains relationships with vendors of company-branded apparel and other items, including placing orders and tracking expenses
• Processes requests for Certificates of Insurance and fields insurance information requests
• As administrative backup for the Security team, performs security-related administrative support functions to include using:
  • National Background Investigation Services (NBIS and NBIS eAPP)
  • Defense Information System for Security (DISS)
  • National Industrial Security System (NISS)
• Supports the annual Self-inspection process and prepare for Defense Counterintelligence and Security Agency (DCSA) Security Reviews, Security Monitoring Actions, and internal audits.
• Creates and tracks Expense Reports, Purchase Requests, and other expense forms in CostPoint and via established processes
• Researches unprocessed credit card charges within the department
• Creates Employee ID badges (receives photos, prints badges, ships as needed)
• Creates access cards and maintains door access, alarm, and other facility security systems
• Maintains the Corporate Visitor Management System (VMS)
• Receives and distributes daily mail; maintains the postage machine and handles outgoing mailings including Fedex and USPS packages
• Orders and distributes office supplies for Corporate and other facilities as needed
• Monitors and stocks Break Rooms and Conference Rooms, including refilling and ordering supplies, and pre-meeting setups and post-meeting cleanups
• Orders Copier/Printer supplies for all facilities and maintains the vendor relationship
• Orders weekly New Hire lunches and other Corporate food & beverage orders as needed
• Processes business card and other printing orders

Qualifications:

• Must have at least 5 years related work experience.
• Must have strong administrative support skills: detail-oriented, accurate, organized.
• Must have excellent, proven written and verbal communication skills.
• Must have demonstrated leadership ability within the scope of the position.
• must have proven competence in the use of Microsoft Outlook, Excel, Teams, and Outlook.
• Must have strong ability to assume ownership of all assigned tasks.
• P Must have the proven ability to multitask.
• Must be able to prioritize daily workload while reacting to emergent needs
• Must agree to complete government-sponsored Security training courses and internal, ongoing company-required training courses

Desired Qualifications:

• Knowledge of 32 CFR Part 117 NISPOM and related DoD security regulations
• Experience with DISS, NBIS, and related government databases
• Experience with CostPoint/Deltek
• Experience working with military personnel
• Bachelor's degree or advanced degree preferre

Security Requirements:

• Must be able to obtain and maintain a security clearance.

Travel Requirements :

• Infrequent travel to local Hampton Roads offices.

Physical Requirements:

• Requirements consistent with office/administrative work:
  • Remaining in a stationary position, often standing or sitting for prolonged periods.
  • Moving about to accomplish tasks, including stretching and kneeling.
  • Lifting objects up to 25 pounds unassisted, and up to 50 pounds with assistance.
  • Repeating motions that frequently include the wrists, hands, and/or fingers.
  • Communicating with others to exchange information.

Valkyrie strictly adheres to a policy of equal employment opportunity. This policy is based on Valkyrie's commitment to hire and retain qualified employees consistent with position requirements; and to seek, employ, promote and treat all employees and applicants for employment without regard to race, color, religious creed, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status or protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information or sexual orientation or other protected characteristics. Please note: The annualized pay range referenced is a general guideline. Valkyrie Enterprises considers factors such as (but not limited to) the following when determining base pay: scope and responsibilities of the position, candidate's related work experience, education/training/certifications, key skills, internal peer equity/external market competitiveness, as well as other business considerations. Additionally, Valkyrie Enterprises provides a variety of benefits to support your best health, wellness, and future, to include medical/dental/vision options, company paid life and disability insurances, 401k with match, education reimbursement, as well as company paid holidays and paid time off (PTO).