Executive Assistant

Company Overview:

Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact.

Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes – making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.

Job Summary and Responsibilities:

 

Acentra seeks an Executive Assistant to join our growing team.

 

Job Summary:

 

We are seeking a high-performing, intellectually curious Executive Assistant to provide strategic and operational support to our Chief Growth Officer and General Manager, Integrated Health Solutions.

 

This highly visible, mission-critical role is ideal for a seasoned professional with direct exposure to C-suite leadership. With a strong curiosity for understanding operational business, you will gain meaningful exposure to enterprise-level initiatives and partner closely with senior executives on high-impact priorities.

 

You will play a vital role in keeping these leaders and their teams focused on strategic priorities, contributing to key initiatives, and creating operational efficiencies across the executive office. The ideal candidate brings strong analytical thinking, anticipates needs before they arise, and is energized by fast-paced, high-impact work.

 

***Position is In-Office to Mclean, Virginia Headquarters***

***Preferred candidates in DC/VA/MD***

 

Job Responsibilities:

 

Proactive Executive Partnership

• Serve as a thought partner and operational right hand to both the Chief Growth Officer and General Manager, Integrated Health Solutions.
• Anticipate needs, surface issues early, and resolve barriers that hinder executive efficiency or team momentum.
• Independently prioritize high impact matters and manage sensitive topics with discretion and sound judgment.
• Prepare leadership meeting agendas, materials, and executive-level presentations.
• Manage internal and external communications with key stakeholders.

Calendar and Strategic Time Management

• Manage and optimize complex schedules for both leaders.
• Coordinate and protect time for strategic priorities, ensuring clear focus and meeting readiness.
• Drive workstreams on behalf of the executive office—managing timelines and tasks
• Track and follow up on deliverables tied to key meetings or strategic initiatives.
• Organize logistics for internal and external meetings, including travel arrangements and itineraries.

Meeting & Event Orchestration

• Own logistics and prep for internal and external engagements.
• Prepare materials, agendas, and notes that advance outcomes, and follow through on action items with precision.

Executive Presentation Support

• Refine executive-level presentations, correspondence, and briefings with a strong eye for clarity and professionalism.

Operational Excellence

• Continuously improving processes such as travel planning, expense reporting, and procurement.
• Maintain confidential records, databases, and filing systems.
• Leverage workflow and automation tools to drive efficiency and enhance responsiveness.

Team Support & Organizational Leadership

• Act as a connector between executives and internal teams—building strong relationships and creating a seamless flow of communication.
• Represent the executive office with professionalism, integrity, and a solutions-oriented mindset.
• Daily interaction with corporate Executive Assistant team, partnering to provide backup administrative support as needed to other officers, ensuring continuity in executive support across the organization.
• Act as an ambassador at headquarters and other organization members to maintain a supportive and well-informed environment.

Who You Are

• Curious: You don’t just complete tasks—you understand context, ask smart questions, and identify ways to improve how work gets done.
• Tech-Savvy: You’re fluent in Microsoft Office and embrace tools like SharePoint, Teams, Zoom, and AI platforms to streamline your work.
• Growth-Minded: You’re ready to grow your career, and you’re looking for a role that opens doors to broader opportunities.
• Polished Communicator: You present ideas clearly and professionally across all formats—whether refining a slide deck, sending executive emails, or facilitating meetings.
• Trusted & Discreet: You operate with a high level of confidentiality and sound judgment, especially when managing sensitive matters.
• Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules.

The list of responsibilities is not intended to be all-inclusive and may be expanded to include other duties that management may deem necessary.

Qualifications:

Required Qualifications/Experience:

• Bachelor’s degree in any discipline OR consideration of professional years of related c-suite experience in lieu of degree.
• Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams, One Note).
• Experience coordinating virtual/hybrid events using tools like Zoom and Teams.
• Comfort with or interest in AI tools and workflow automation.
• Exceptional organizational, interpersonal, and multitasking skills.
• Regularly exercises tact, initiative, and sound judgment within established guidelines, supporting the executive team’s objectives.
• This position may require up to 5% travel.
• Position is In-Office to Mclean, Virginia Headquarters.

Why us?

We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes.

We do this through our people.

You will have meaningful work that genuinely improves people's lives across the country. We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career.

Benefits

Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more.

Thank You!

We know your time is valuable and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search!

~ The Acentra Health Talent Acquisition Team

EEO AA M/F/Vet/Disability

Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law.

Compensation

The pay for this position is listed below.

"Based on our compensation philosophy, an applicant’s position placement in the pay range will depend on various considerations, such as years of applicable experience and skill level."

Pay Range: USD $35.58 - USD $47.00 /Hr.